EXHIBITOR INFORMATION
- Exhibitor List
- Trade Show Floor Plan
- Booth Specifications & Costs
- Loudspeaker Showcase & Demo
- Moving Light Showcase & Demo
- Sponsorship Opportunities
- Venue Address, Shipping & Handling
- Move-in and Setting up Days
- Exhibitor Information Package
- Hotel Accommodation & Travel
- Rendez-vous Social Events
- SWAG Bingo Fundraising event
1 - CONFIRMED EXHIBITORS
- ACT Entertainment
- d&b audiotechnik Canada
- GerrAudio Distribution
- Horizon Solutions
- JOEL Theatrical Rigging
- On-site Drapery Cleaning
- Ontario Staging Limited
- Ultratec Special Effects
2 - TRADE SHOW FLOOR PLAN
The Rendez-vous 2026 Trade Show will be held on two (2) levels.
Level 1 - LabO Theatre:
- Contains seven (7) 10X10 booths
- There is plenty of power available, making it suitable for exhibitors with a lot of gear to showcase.
- This is also where the Loudspeaker will be held on Thursday morning, before the opening of trade show.
Level 2 - LabO Studios:
- Contains nine (9) 10X10 booths / six (6) 8X8 booths / four (4) tabletops
- Each booth is guaranteed one (1) circuit. More circuits may become available but are now TBC.
- Suitable for exhibitors not requiring much power.
Please refer to the Floor Plan for current availabilities: Available soon.
3 - BOOTH SPECIFICATIONS, COST & BOOKING INFORMATION
The Rendez-vous Trade Show is an excellent opportunity for you to showcase your products and services to performing arts production professionals from across Canada, expand your reach in the market and grow your business.
View specifications and prices below, and contact us to reserve!
Please contact us to book your space.Once your space is confirmed, we will provide you with a unique link to make your purchase online.Email RENDEZ-VOUSCANCELLATION POLICY: Cancellation of booth registration by the exhibitor is subject to a credit note only, applicable towards a registration to any future CITT/ICTS (excluding its regional Sections) conferences, workshops or special events or to the renewal of CITT/ICTS membership dues. Membership fees are not refundable. |
SINGLE: 10x10 BOOTH RESERVATIONS INCLUDE:
- Black draping and side dividers
- 1x 15A electrical outlet
- 1x 6' skirted table
- 2x chairs
- 2x Full Conference Pass
DOUBLE (Members only): 10X20 + 8x16 BOOTH RESERVATIONS INCLUDE (limited availability):
- Black draping and side dividers
- 2x 15A electrical outlet
- 1x 6' skirted table
- 2x chairs
- 4x Full Conference Pass
TABLETOP RESERVATIONS INCLUDE:
- Shared 15A power outlet
- 1x 4' skirted table
- 2x chairs
- 1x Full Conference Pass
• Booth spaces will be allocated on a first-come, first-served basis.
• Trade Show is located on a floor with NO carpet.
RENDEZ-VOUS TECHNICAL DIRECTOR
Kevin Humphrey
For technical assistance and inquiries, please contact him via email.
All amounts are in Canadian dollars. Subject to 13% HST.
| BOOTH SIZE |
CONTRIBUTING
MEMBER
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SUSTAINING
MEMBER
|
NON
MEMBER
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INCLUSIONS | |||||
| 10'x10' Single | $1100.00 | $1300.00 | $1600.00 |
Booth reservation includes: Additional items: |
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| 8'x18' Single | $705.00 | $840.00 | $1100.00 |
Booth reservation includes: Additional items: |
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| 10'x20' Double CITT/ICTS Members Only |
$2200.00 | $1600.00 | - |
Booth reservation includes: Additional items: |
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| 8'x16' Double CITT/ICTS Members Only |
$1400.00 | $1700.00 | - |
Booth reservation includes: Additional items: |
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| Tabletop | $475.00 | $550.00 | $700.00 |
Tabletop reservation includes: Additional items: |
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|
Tabletop |
$375.00 | ||||||||
| CITT/ICTS membership fees | $995.00 | $550.00 | Become a member and SAVE! | ||||||
ADDITIONAL ITEMS: POWER & DECOR **TBD**+ Exhibitors receive additional value through the following opportunities:→ Become a Rendez-vous Sponsor to increase your exposure and receive additional exclusive benefits. → Present at the Loudspeaker and Moving Light Showcases (tbc). → Donate corporate swag or items of higher value to the Swag BINGO & Live Auction fundraising event. Proceeds go to The AFC. → Receive complimentary full conference passes when you reserve a booth or table. Use them to attend sessions and workshops. |
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4 - LOUDSPEAKER SHOWCASE & DEMO TO BE CONFIRMED
The Loudspeaker Showcase is tentatively scheduled for Thursday morning. During this event, exhibitors can present a speaker or a series of speakers, highlight their abilities, and play some music.
Contact us to express interest.
Our Technical Director will be in touch to discuss logistics of this event if there is sufficient interest.
5 - MOVING LIGHT SHOWCASE & DEMO TO BE CONFIRMED
The Moving Light Showcase is tentatively scheduled for Friday morning. During this event, exhibitors can present lighting equipment, and highlight their abilities, and specifications.
Contact us to express interest.
Our Technical Director will be in touch to discuss logistics of this event if there is sufficient interest.
6 - RENDEZ-VOUS 2026 SPONSORSHIP OPPORTUNITIES
Be seen - Be exclusive! Show your support to CITT/ICTS by sponsoring the conference app, sessions, events and more.
VIEW SPONSORSHIP OPPORTUNITIES
Sponsorships are not subjected to taxes. Thank you for your interest in supporting our Annual Conference.
The Rendez-vous Trade Show will be held at uOttawa's Department of Theatre - LabO building.
SHIPPING & DELIVERY
Parcel shipping and freight delivery information is detailed in your Trade Show Exhibitor Package. This document will be emailed to each confirmed exhibitor individually. If you didn't receive it, please contact us.
VENUE ADDRESS
LabO Main Entrance + Loading Bay:
10 Daly Ave, Ottawa, Ontario K1N 0C6
PARKING
Street metered parking is available (check hourly limits) in the nearby Sandy Hill residential area.
Other paid parking options include:
- NOVOTEL PARKADE Entrance: 3 Daly Avenue, Ottawa, ON K1N 9M7
- RIDEAU CENTRE PARKADE Entrance: 80 Nicholas Street or 5 Daly Avenue, Ottawa, ON K1N 9J7
| DATE | HOURS | DESCRIPTION |
| Wednesday August 12 | 9:00 a.m. - 5:00 p.m. | Deliveries at the trade show location |
| Wednesday August 12 | 8:00 a.m. - 9:00 a.m. | Pre-set Rendez-vous team only |
| Wednesday August 12 | 9:00 a.m. - 5:30 p.m. | Exhibitors move in & booth set up |
| Thursday August 13 | 9:15 a.m. - 11:00 a.m. | Final set up before show opening |
| Thursday August 13 | Morning - HOURS TBC | TBC: Loudspeaker Showcase open to all |
| Thursday August 13 | 11:00 a.m. - 3:00 p.m. | Trade Show hours open to all |
| Thursday August 13 | 3:00 p.m. - 6:00 p.m. | Tear down, load out and pick-up |
| Friday August 14 | Morning - HOURS TBC | TBC: Moving Light Showcase open to all |
| Friday August 14 | Morning - HOURS TBC | TBC: Optional truck pick-up time |
9 - TRADE SHOW EXHIBITOR PACKAGE
The Exhibitor Package is your reference guide for the Trade Show!
It will be e-mailed to each exhibitor. Please read it carefully. Contents: Exhibitor Manual, shipping labels and packing slip.
10 - HOTEL ACCOMMODATION & TRAVEL
HOTELS:
- CITT/ICTS is happy to offer preferred rates on hotels close to the venue.
- Click here for more information on the hotel accommodation.
AIR TRAVEL DISCOUNT:
- Air Canada is our official airline for the event and offers 10% discount rates on specific rates with our promo code.
- Click here for air travel information.
RAIL TRANSPORT DISCOUNT:
- Get a 10% discount on specific Via Rail rates with our promo code.
- Click here for rail transport information.
11 - RENDEZ-VOUS SOCIAL EVENTS
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WEDNESDAY
August 12
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THURSDAY
August 13
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FRIDAY
August 15
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12 - SWAG BINGO AND LIVE AUCTION DONATIONS
Donate company swag for CITT/ICTS's one and only Swag Bingo!
Swag BINGO is part corporate recognition, part social mixer, part fundraiser for The AFC – and a whole lot of fun!
More than a CITT/ICTS tradition, Swag BINGO is an event that represents the very best of the organization. The event actually starts when the Trade Show floor opens, as all exhibitors will be given BINGO cards to distribute to conference delegates. The more booths they visit – the more cards they get!
On Thursday August 13 evening all participants will gather for a notoriously entertaining evening of BINGO to try to win company swag as bingo prizes and highly coveted donated items from the Live Auction.
Corporate members are welcome to support the cause by donating valuable items, such as promotional products or auction items. These items can be vintage, used, or new and include microphones, speakers, headsets, and more. Please note that you will be responsible for shipping the items to the winners if you are in the impossibility to bring them with you to Ottawa.
To donate company swag or auction items: Please indicate so by answering YES to the question 'I would like to donate company swag for the fundraising SWAG BINGO Night' in the Exhibitor Registration form. You may also contact us.
If you are not exhibiting but would like to donate, please contact us.