Our staff members play an important role in protecting personal information. They are required to adhere to this policy and take all reasonable steps to ensure that personal information is protected from unauthorized access.
Canadian privacy legislation defines “personal information” broadly as information about an identifiable individual or as information that allows an individual to be identified. For the purposes of this policy, “personal information” means information about an identifiable individual as defined from time to time in applicable privacy legislation. Generally speaking, personal information does not include what is considered business contact information generally found on a business card (i.e. employer’s name, title, business number, business fax number, business e-mail address, etc.).
Although CITT/ICTS deals commonly with other companies and in those cases does not collect personal information, we also deal with individual members. We collect the personal information of our individual members in administering the following:
For the purposes of administering the membership list, CITT/ICTS collects the following types of personal information:
When individual register for CITT/ICTS’s conferences, events, workshops, and signing up for the Student Volunteer Program (SVP), we may collect the following types of personal information:
When individual and companies support CITT/ICTS via the Sponsorship Opportunities, CITT/ICTS may collect the following types of personal information:
When exhibitors register to CITT/ICTS’s annual trade show, CITT/ICTS may collect the following types of personal information:
The personal information collected by CITT/ICTS is used for the following purposes:
We only collect personal information directly from the individual, except when we have the individual’s consent to collect information from elsewhere or are permitted by law to collect it without the individual’s consent.
We use an individual’s personal information strictly for the purposes outlined above. If we need to use the personal information for any other purpose, we will contact the individual and obtain consent prior to that use.
From time to time, CITT/ICTS may disclose your personal information to:
An individual has the right to withdraw consent for our collection, use or disclosure of their personal information at any time. However, if an individual does so, it may affect his/her ability to participate in programs and/or receive services provided by the CITT/ICTS. If an individual wishes to withdraw consent, or has any questions about withdrawing consent, he or she can contact the CITT/ICTS National Coordinator.
Business contact information is not protected by this policy. This type of information is not considered to be personal information and may be collected, used and disclosed without consent.
The CITT/ICTS takes all reasonable precautions to ensure that your personal information is kept safe from loss, unauthorized access, modification or disclosure. Among the steps taken to protect your personal information are:
We try to keep personal information as accurate as possible and individuals can assist us by providing us with updated information when necessary. Information can be updated by contacting CITT/ICTS National Coordinator or on the online member’s profile located in the member only section of CITT/ICTS’s website.
We only keep personal information for as long as is necessary for the purposes outlined above. This may include keeping the information after a service or program has been completed, in order to resolve any problems or concerns that may arise. We are also required by law to maintain certain records for set amounts of time.
We apply our best efforts to protect your privacy. If an individual has any concerns, they are free to contact the National Coordinator. We hope that the National Coordinator will be able to resolve any problems. If concerns are not resolved, the National Coordinator can provide information on making a formal complaint.
If you apply for employment at the CITT/ICTS, we will require your personal information, as part of our review process. We normally retain information from candidates after a decision has been made, unless you ask us not to retain the information. If we offer you a job, which you accept, the information will be retained in accordance with our privacy procedures for employee records.
On our website, like most other commercial websites, we may monitor traffic patterns, site usage and related site information in order to optimize our web service. We may provide aggregated information to third parties, but these statistics do not include any identifiable personal information.
For information on CITT/ICTS’s privacy practices, please contact the National Coordinator:
Telephone 514 504-9998
Fax 514 504-9997