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Connecting the Canadian 
Live Performance Community

CITT/ICTS 29th TRADE SHOW & SPONSORSHIP OPPORTUNITIES

 

CITT/ICTS 29th Trade Show Information  
Thursday August 15 and Friday August 16, 2019
 
The CITT/ICTS Trade Show Date and Hours
Thursday August 15 from 10:00 a.m. to 5:00 p.m.
Friday August 16 from 9:30 a.m. - 12:00 p.m.
 
The Trade Show is held at the Yukon Arts Centre in Whitehorse, YT
 
The Trade Show will also include a coffee station in the morning and a cash bar in the afternoon.
  1. List of Confirmed Exhibitors 
  2. Trade Show Floor Plan
  3. Booth Specifications and Cost -> CLICK HERE to book your booth, or to register your booth staff, click here or for technical requirements only, click here
  4. Shipping and Handling at the Yukon Arts Centre
  5. Move-in and Setting up at the Yukon Arts Centre 
  6. Exhibitor Information Package
  7. Hotel Accommodation & Travel
  8. CITT/ICTS Meals & Social Events
  9. Thursday New Product Showcase Time Slots
  10. Corporate Informercials
  11. SWAG BINGO Donations & Live Auction 
  12. Advertisement & Promotional Items
  13. Rendez-vous 2019 SPONSORSHIP OPPORTUNITIES -> CLICK HERE to purchase sponsorship 

CITT/ICTS wishes to thank our sponsors for their generous support of Rendez-vous 2019

 
 
VENUE PARTNERS    MEDIA PARTNER 

yukon-arts-centre-building1.jpg

Trade show venue 
 
KDCC.jpg Kwanlin Dün Cultural Centre
Conference venue 

 

 

NWC Logos

 

FRONT & CENTRE @ $2500.00 each
IATSE
– Conference Swag 
 
         
 
 
– Thursday Corporate Luncheon
         
 
 
 
- Friday Awards Banquet 
 

UPSTAGE EVENTS @ 1500.00 each
- Wednesday Junk Challenge
Opening Night
         
- CITT/ICTS Trade Show
Network Lounge 
         
- Professional Development 

DOWNSTAGE EVENTS @ 750.00 each
Breakfasts 
 
 - Thursday New Product Breakfast
 
 
- Friday AM Women of the Backstage Breakfast
 
         
Luncheons 
 
- Wednesday AGM Luncheon
 
 
- Friday Networking Luncheon
         
Social Events 
 
 
- Wednesday Meet & Greet Mixer
 
 
- Friday Pre-Banquet Cocktail

BACKSTAGE EVENTS @ $500.00 each

IN THE WINGS @ 250.00
 
Coffee Breaks 
 
- Wednesday AM Coffee
- Wednesday PM Coffee Break
- Friday AM Coffee Break
- Friday PM Coffee Break
 
 
Thursday Trade Show Cash Bar
         
 
Thursday SWAG BINGO Pledge
 
         
Session Sponsorship 
 
- Thursday
- Friday 
- Saturday
 
Rendez-vous 2019 SPONSORSHIP OPPORTUNITIES -> CLICK HERE to purchase sponsorship
 

1 - CONFIRMED EXHIBITORS 

EXHIBITORS 
Booth
#
 
EXHIBITORS 
Booth
#
         
 **In the case of a discrepancy between the plan and this table, please consider the booth numbers in the table to be correct

2 - CITT/ICTS TRADE SHOW FLOOR PLAN  

Coming Soon!


3 - BOOTH SPECIFICATIONS AND COST

Booth spaces will be allocated on a first-come, first-served basis. Booths come with a black drape backing. Additional items such as tables (6' skirted), chairs and electrical outlets are available at additional cost and can be purchase with your registration.

CLICK HERE TO REGISTER FOR YOUR BOOTH  Registration fees are not refundable.

REFUND & CANCELLATION POLICIES: Event Registrations (annual conferences, trade shows, workshops, etc.) There is no refund on event registrations unless the event is cancelled or postponed by CITT/ICTS. Cancellation by the participant is subject to a credit note only, applicable towards a registration to any future CITT/ICTS (including its regional Sections) annual conferences, workshops or special events or towards the renewal of CITT/ICTS annual membership dues.

BOOTH SIZE   
 
CONTRIBUTING 
MEMBER
($14/sq.ft.)
 
 
SUSTAINING
MEMBER*
($17/sq.ft.)
 
 
NON
MEMBER
($24/sq.f.t)
 
     
BOOTH TECHNICAL
REQUIREMENTS
(not included with booth
click here to purchase separately)
Single (10'x10') 100 sq.ft    $1400.00    $1700.00     $2400.00       15A electrical outlet (each) $175.00 
Half-Size booth  (6'x8') 50 sq.ft
  $700.00   $850.00    $1200.00        Table (6' skirted,each) $75.00 
CITT membership fees
  $995.00   $495.00   -        Chair (each) $25.00
All fees are in Canadian Funds,plus GST
*Sustaining members can upgrade to Contributing level when they register for the trade show. 
If you are an Organizational Not for Profit member, or an individual Professional level member
and you are interested in exhibiting at trade show, please contact the National Office at 
All amounts are in Canadian Funds, plus HST
 

ALL BOOTH REGISTRATION INCLUDES MEAL TICKETS **

  • Wednesday AGM Luncheon
  • Thursday New Product Showcase Breakfast
  • Thursday Corporate Luncheon
  • Friday Networking Luncheon 

Tickets for the Friday CITT/ICTS Awards Banquet are available at $60.00 per person.

FREE ACCESS TO SOCIAL EVENTS:
  • Wednesday Newcomer Meet & Greet & Junk Challenge
  • Thursday Swag BINGO
FREE ACCESS TO CONFERENCE SESSIONS on Wednesday Thursday & Friday 
 Additional meal tickets can be purchase
for companion, spouse, colleague, friend, etc… 
at the same time when you register.
 Thursday New Product Breakfast $25,00
 Thursday Corporate Luncheon $40.00
 Friday Networking Luncheon $25.00
 Friday CITT/ICTS Awards Banquet $60.00
All price are in CAD$ and subjected to GST.

** PLEASE NOTE THAT FOR CATERING & LOGISTICS REASONS , YOU MUST SELECT YOUR MEAL TICKETS FOR EACH BOOTH STAFF MEMBER
WHEN YOU REGISTER YOUR STAFF PERSONAL FOR YOUR BOOTH, OTHERWISE WE CAN NOT GUARANTEE THAT THEY WILL BE ABLE TO ATTEND THOSE EVENTS. 
 
CANCELLATION POLICY: Cancellation of trade show registration by the exhibitor is subject to a credit note only, applicable towards a registration to any future CITT/ICTS (including its regional Sections) conferences, workshops, trade show or special events or to the renewal of CITT/ICTS membership dues. No refund unless if the trade show is cancelled by CITT/ICTS, in that case, a full refund will be issued. There is no refund on CITT membership dues, advertisement and sponsorship.

4 - SHIPPING AND MATERIAL HANDLING AT THE MERIDIAN CENTRE

Exhibitors are responsible for shipping and handling.

How to get my booth there? This year CITT/ICTS's Rendez-vous is in the Yukon Arts Centre in Whitehorse, YT

VENUE ADDRESS: 300 College Dr, Whitehorse, YT Y1A 5X9 MAP OF AREA

The trade floor will be set up on the Stage. Information on delivery will follow. CITT/ICTS will provide storage for your empties on-site.


5 - MOVE-IN AND SETTING UP DAYS

The trade show Technical Director is Joel Décarie
 
DATE  HOURS  DESCRIPTION 
Wednesday August 15 1:00 p.m. to 5:00 p.m Move in & Booth set up
Thursday August 16 9:30 a.m. to 12:00 p.m.  Move in & Booth set up 
Thursday August 16 1:30 p.m. to 5:30 p.m. Trade Show hours
Friday August 17 9:30 a.m. to 12:00 p.m. Trade Show hours
Friday August 17 1:30 p.m. to 5:00 p.m. Tear down and load out
This schedule is subject to change.

For additional information, contact the CITT/ICTS National Office at info@citt.org or by phone at 514 504-9998


6 - TRADE SHOW EXHIBITOR INFORMATION PACKAGE 

Will be e-mailed to each exhibitor individually.

7 - HOTEL ACCOMMODATION & TRAVEL

HOTELS: CITT/ICTS is pleased to offer exhibitors a conference rate for your stay at five different hotels in Whitehorse. There are a limited number of rooms available, so book early! Click here for more information on the hotel accommodation. 

AIR TRAVEL DISCOUNT: Air Canada is our official airline for the event and offers 10% discount rates on specific rates.  Click here for more travel information.


8 - CITT/ICTS MEALS & SOCIAL EVENTS 

Mingle with the conference delegates at several social events held throughout the conference by reserving your tickets for you and your staff when you book your booth.
 
WEDNESDAY 
August 14
 
  • Conference sessions open
  • The CITT/ICTS Annual General Meeting (AGM) Luncheon is a must for all CITT/ICTS  members to learn more about what the organisation has been doing over the year and to review the annual reports and financial statements.
  • The Newcomer Meet & Greet Mixer is where all conference delegates and exhibitors are invited to join us in a relaxing atmosphere to welcome newcomers and familiar faces! The conference officially kicks off with the return of CITT/ICTS Junk Challenge!
THURSDAY
August 15
 
  • Take centre stage and showcase your product or service at the New Product Breakfast.
  • Enjoy some layback time during the Trade Show at the Corporate Luncheon.
  • The ever zany Swag Bingo Live Auction is back! Collect your cards, grab a dabber and BINGO! 
FRIDAY 
August 16
 
 
 
  • A Safer Space will be provided for a Women of the Backstage Breakfast
  • Conference sessions all day.
  • The Networking Luncheon provide an forum to discussion the topic of the day.
  • A conference highlight will be the CITT/ICTS Awards Banquet preceded by a pre-conference cocktail reception. Tickets are $60.00 per person. 

 9 - THURSDAY NEW PRODUCT SHOWCASE BREAKFAST TIME SLOTS

Thursday August 16 from 8:00 a.m. to 9:00 a.m. at the Yukon Arts Centre

Do you have a product or service you want introduce and showcase? Take centre stage and showcase your product or service at the Product Showcase Breakfast on Thursday August 15. A limited number of two-minute slots are available with your booth registration. Open exclusively to Trade Show Exhibitors. There will be no AV equipment used during the showcase. Think of this as a Show & Tell we used to have in grade school and be creative! This event is meant to be a teaser prelude to the trade show, so Keep It Simple, Straightforward, Intriguing, Novel, Gracious... and mostly, fun! You must sign up for this event when you register for your trade show booth.

10 - CORPORATE INFOMERCIALS

Do you have a product or service you would like to present at the conference? Purchase a dedicated informercial slot in the conference schedule with your own breakout room and get your message out! Available on Thursday August 15 morning, Friday August 16 afternoon. Click here to fill out the Infomercial session form 
 
Single Slot (90 minutes)  $500.00
Double Slot (3 hours) $1000.00
All fees subjects to HST

11 - SWAG DONATIONS FOR SWAG BINGO AND LIVE AUCTION - Thursday August 15

Corporate members are invited to donate swag for CITT/ICTS's one and only Swag Bingo. More than a CITT/ICTS tradition, Swag BINGO is an event that represents the very best of the organization.  The event actually starts when the Trade Show floor opens, as all exhibitors will be given Swag BINGO cards to distribute to conference delegates!  The object is to increase traffic to your booth as the attendees gather cards throughout the afternoon.  The more booths they visit – the more cards they get!
 
Later Thursday evening all participants gather for a notoriously entertaining evening of BINGO using Trade Show exhibitor’s swag as prizes and for the Live Auction. Swag BINGO is part corporate recognition, part social mixer, part fundraiser – and a whole lot of fun! Corporate members are asked to join the consortium of sponsors by giving a cash pledge of $500.00 each and by donating swag prizes of their choice. 

12 - ADVERTISEMENT & PROMOTIONAL Items

FULL-PAGE AD $1000.00
HALF-PAGE AD $750.00
Colour Logo on Badge $750.00
Delegate Bag Insert
$500.00
Lanyards 
N/A
All fees subjects to HST

13 - RENDEZ-VOUS 2019 SPONSORSHIP OPPORTUNITIES

Support CITT/ICTS by sponsoring one of many conference events. CITT/ICTS wishes to thank all its sponsors for supporting the organisation and its activities. Scroll down to view the sponsorship opportunities. Please note that sponsorship are not subjected to GST or HST. Thank you for supporting CITT/ICTS Annual Conference!  Click here to purchase sponsorship 

MAIN ATTRACTION @ $5000.00
 
Rendez-vous Annual Conference & Trade Show
Exclusif Sponsor
 
 
 
 
 
 
 
 
 
->
 
 
 
 
 
 
 
 
 
 
> With your $5 000 sponsorship you receive:
- Company logo on website and all communications
- Company promotional insert in delegate bag 
- 4 Complimentary Conference passes
- A table Top Space on the trade show floor
- Hotlink on the conference website page
- Full-page conference program ad
- Logo & listing in conference program with recognition of sponsorship level
- Onsite signage during your event
- Verbal recognition at your event and the CITT/ICTS AGM

FRONT AND CENTRE EVENTS @ $2500.00
 Select one of the following:
  • Thursday Corporate Lunch
  • Friday CITT/ICTS Awards Banquet - reserved
 
 
 
-> 
 
 
 
 
 
 
  
With your $2500 sponsorship you receive:
- Hotlink and Logo on the conference website page
- Full-page conference program ad
- Logo & listing in conference program with recognition of sponsorship level
- Onsite signage during your event
- Verbal recognition at your event and the CITT/ICTS AGM
 

UPSTAGE EVENTS @ $1500.00
Select one of the following:
  • Wednesday Junk Challenge Opening Night
  • CITT/ICTS Trade Show Networking Lounge 
  • Professional Development 
-> 
 
 
 
 
 
 
With your $1500 sponsorship you receive:
- Hotlink and Logo on the conference website page
- Half-page conference program ad
- Logo & listing in conference program with recognition of sponsorship level
- Onsite signage during your event
- Verbal recognition at your event and the CITT/ICTS AGM
 

DOWNSTAGE EVENTS @ $750.00 each
Select one of the following:
  • Wednesday AGM Luncheon
  • Wednesday Newcomer Meet & Greet Mixer
  • Thursday New Product Breakfast 
  • Friday Women of the Backstage Breakfast
  • Friday Networking Luncheon 
  • Friday Pre-Banquet Cocktail Reception  
 
 
->
 
 
 
 
 
 
 
With your $750 sponsorship you receive:
- Listing on conference website page with hotline
- Listing on conference program with recognition of sponsorship level
- Onsite signage during your event
- Verbal recognition during your event
 
 
 

BACKSTAGE EVENTS @ $500.00 each
Select one of the following:
  • Wednesday AM Coffee
  • Wednesday PM Coffee Break
  • Friday AM Coffee Break
  • Friday PM Coffee Break
  • Swag Bingo Fundraising Pledges
->
 
 
 
 
 
 
 
 
With your $500 sponsorship you receive: 
- Listing on conference website page
- Listing in conference program with recognition of sponsorship level
- Onsite signage during your event
 
 
 
 

IN THE WINGS @ $250.00
 
Sponsor a conference session either on
  • Wednesday
  • Thursday 
  • Friday
->
 
 
 
 
 
 
With your $250 sponsorship you receive: 
- Listing in conference program with recognition of sponsorship level
- Onsite signage during your event
 
 
 
 

STUDENT VOLUNTEER PLEDGE PROGRAMME
Student Volunteer Pledges are available in
  • $25.00
  • $50.00
  • $75.00
  • $100.00
  • $150.00
  • $200.00 
->
 
 
 
 
 
 
 
 
All funds raised will be used to assist student from all parts of the
country to travel and attend the annual conference as a volunteer. 
 
 
 
 
 
 
 
Expo Scene 2019 CITT connects the Canadian Live Performance Community.Join today & start networking with your peers

Contributing Members

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404-4529 rue Clark St. Montréal, Québec Canada H2T 2T3
Telephone: 514 504-9998 Toll free (Canada): 1 888 271-3383 Fax: 514 504-9997