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CITT/ICTS 2022 TRADE SHOW

Thursday August 11 from 10:00 a.m. to 5:00 p.m.
Friday August 12 from 10:00 a.m. to 2:00 p.m.

  1. List of Confirmed Exhibitors 
  2. Trade Show Floor Plan
  3. Booth Specifications and Cost
  4. Thursday New Product Showcase
  5. TEC Talks
  6. Venue, Shipping & Handling
  7. Move-in and Setting up Days
  8. Exhibitor Information Package
  9. Hotel Accommodation & Travel
  10. CITT/ICTS Meals & Social Events
  11. SWAG bingo Fundraising event
  12. Advertisement & Promotional Items
  13. Rendez-vous 2022 SPONSORSHIP OPPORTUNITIES

1 - CONFIRMED EXHIBITORS  

Details to come.


2 - CITT/ICTS TRADE SHOW FLOOR PLAN  

CLICK HERE to view the most recent version of the floor plan.


3 - BOOTH SPECIFICATIONS AND COST

Booth spaces will be allocated on a first-come, first-served basis. Booths come with a black drape backing. Additional items such as tables (6' skirted), chairs and electrical outlets are available at additional cost and can be purchase with your registration.

CLICK HERE TO BOOK YOUR BOOTH

BOOTH SIZE   
 
CONTRIBUTING 
MEMBER 
 
 
SUSTAINING
MEMBER*
 
 
NON
MEMBER
 
 
BOOTH TECHNICAL
REQUIREMENTS
10'x10' Single    $1600.00    $1900.00     $2700.00   15A electrical outlet at $180.00 each
Table at $80.00 each
Chair at $30.00 each
10'x20' Double   $3200.00   $3800.00    $5400.00   15A electrical outlet at $180.00 each
Table at $80.00 each
Chair at $30.00 each
CITT/ICTS membership fees   $995.00   $550.00   -    
Schools and not-for-profit organizations: please contact us directly to inquire about exhibiting at the trade show.
 
*Sustaining members can upgrade to Contributing level when they register for the trade show. If you are an Organizational Not for Profit member, or an individual Professional level member and you are interested in exhibiting at the trade show, please contact the National Office via email.
All amounts are in Canadian Funds, plus 5% GST.

4 - THURSDAY PRODUCT SHOWCASE BREAKFAST

Do you have a product or service you would like to introduce and showcase? Take centre stage and showcase your product or service at the Product Showcase Breakfast on Thursday August 11. A limited number of one-minute slots are available with your booth registration. Open exclusively to Trade Show Exhibitors. There will be no AV equipment used during the showcase. Think of this as a Show & Tell and be creative! This event is meant to be a teaser prelude to the trade show, so Keep It Simple, Straightforward, Intriguing, Novel, Gracious... and mostly, fun!
 
To sign-up for this event, please indicate so by answering YES to the question 'I would like to participate in the Product Showcase Breakfast' in the Exhibitor Registration form. Thank you!

5 - TEC TALKS

Share your technical expertise on AV integration, lighting, stage equipment, pro audio, rigging and automation, special effects, video mapping, virtual reality, business solutions or any other relevant topic. The TEC Talks are 45 minutes long and will take place during the trade show on Thursday August 11 and Friday August 12 in the MacEwan Hall.
 
Click here for more details and fill out the Rendez-vous session proposal form!

6 - SHIPPING AND MATERIAL HANDLING

Instructions fo getting your booth equipment there. This year CITT/ICTS's Rendez-vous Trade Show is held at the MacEwan Hall located in the McEwan Conference and Event Centre (MECC) on the University of Calgary campus.

Deliveries may be accepted within two business days of the event. MacEwan Conference & Event Centre is unable to hold materials more than two business days after the event.

SHIPPING & DELIVERY

Shipping information is detailed in the Exhibitor Manual.

VENUE ADDRESS

MacEwan Conference and Event Centre
Room 318, MacEwan Student Centre, 2500 University Drive NW

MacEwan Hall
Address: 424 Collegiate Blvd NW
Building abbreviation: MH
Building number: 10

TEL: 403 210-9375

E-mail: events@macewancentre.com
Website: https://www.macewancentre.com/

MacEwan Conference & Event Centre Facility Services Guide


7 - MOVE-IN AND SETTING UP DAYS

The trade show Technical Director is Kevin Humphrey. For technical information please contact him by email.
 
DATE  HOURS  DESCRIPTION 
Wednesday August 10 8:00 a.m. to 7:00 p.m. Deliveries at the trade show location
Wednesday August 10 8:00 a.m. to 10:00 a.m.  Pre-set Rendez-vous team only 
Wednesday August 10 10:00 a.m. to   7:00 p.m. Exhibitors move in & booth set up 
Thursday August 11 8:00 a.m. to 9:00 a.m.  Product Showcase Breakfast
Thursday August 11 9:00 a.m. to 10:00 a.m. Final set up before show opening
Thursday August 11 10:00 a.m. to 5:00 p.m. Trade Show hours open to all
Friday August 12 10:00 a.m. to 2:00 p.m. Trade Show hours open to all
Friday August 12 2:00 p.m. to 7:00 p.m. Tear down, load out and Pick-up
This schedule is subject to changes and can be modified without notice. 

For additional information, contact the CITT/ICTS National Office via email or by phone at 514 504-9998 | 1 888 271-3383.


8 - TRADE SHOW EXHIBITOR MANUAL 

Will be e-mailed to each exhibitor individually.

9 - HOTEL ACCOMMODATION & TRAVEL

HOTELS: CITT/ICTS, in conjunction with World Stage Design 2022, is pleased to offer a conference rate for your stay at different hotels in Calgary. There are a limited number of rooms available, so book early! Click here for more information on the hotel accommodation. 

AIR TRAVEL DISCOUNT:


10 - CITT/ICTS MEALS & SOCIAL EVENTS 

Mingle with the conference delegates at several social events held throughout the conference by reserving your tickets for you and your staff when you book your booth.
 
WEDNESDAY
August 10
  • Opening Soirée
THURSDAY 
August 11
  • Product Showcase Breakfast
  • Conference sessions all day
  • Trade Show
  • The CITT/ICTS Annual General Meeting (AGM) Luncheon is a must for all CITT/ICTS members to learn more about what the organisation has been doing over the year and to review the annual reports and financial statements.
FRIDAY
August 12
  • Conference sessions all day
  • Trade Show
  • The ever zany Swag Bingo Fundraising Event is back! Collect your cards, grab a dabber and BINGO! 
SATURDAY 
August 13
  • Conference sessions all day

11 - SWAG DONATIONS FOR SWAG BINGO AND LIVE AUCTION - Thursday August 11

Corporate members are invited to donate swag for CITT/ICTS's one and only Swag Bingo. More than a CITT/ICTS tradition, Swag BINGO is an event that represents the very best of the organization. The event actually starts when the Trade Show floor opens, as all exhibitors will be given Swag BINGO cards to distribute to conference delegates! The more booths they visit – the more cards they get!
 
On Thursday evening all participants will gather for a notoriously entertaining evening of BINGO using Trade Show exhibitor’s swag as prizes and for the Live Auction. Swag BINGO is part corporate recognition, part social mixer, part fundraiser for The AFC – and a whole lot of fun! Corporate members are asked to contribute to the cause by donating swag prizes of their choice.
 
If you would like to donate company swag for this event, please indicate so by answering YES to the question 'I would like to donate company swag for the fundraising SWAG BINGO Night' in the Exhibitor Registration form.
If you are not exhibiting but would like to donate, please contact us directly. Thank you!

12 - ADVERTISEMENT & PROMOTIONAL Items

Click here to purchase advertising!

FULL-PAGE AD in the Conference Program $1000.00
HALF-PAGE AD in the Conference Program $750.00
Delegate Bag Insert
$500.00
All fees subject to 5% GST

13 - RENDEZ-VOUS 2022 SPONSORSHIP OPPORTUNITIES

Support CITT/ICTS by sponsoring one of many conference events. CITT/ICTS wishes to thank all its sponsors for supporting the organisation and its activities. Scroll down to view the sponsorship opportunities. Please note that sponsorships are not subjected to taxes. Thank you for supporting our Annual Conference!

Click here to purchase sponsorship!

MAIN ATTRACTION @ $5000.00

Rendez-vous Annual Conference Main Sponsor

With your $5 000 sponsorship you receive:

  • Company logo on website and all communications
  • Company promotional insert in delegate bag 
  • Four (4) complimentary WSD/Rendez-vous registration passes
  • Hotlink on the conference website page
  • Full-page conference program ad
  • Logo & listing in conference program with recognition of sponsorship level
  • Onsite signage during your event
  • Verbal recognition at your event and the CITT/ICTS AGM

SPECIAL FEATURES @ $2500.00

Friday World Stage Design Awards Ceremony

With your $2 500 sponsorship you receive:

  • Presentation of an award during the ceremony
  • Company logo on website and all communications
  • Two (2) Complimentary Conference passes
  • Hotlink on the conference website page
  • Full-page conference program ad
  • Logo & listing in conference program with recognition of sponsorship level
  • Onsite signage during your event
  • Verbal recognition at your event and the CITT/ICTS AGM

UPSTAGE EVENTS @ $1500.00

Wednesday Rendez-vous Opening Soirée

CITT/ICTS Trade Show Networking Lounge

With your $1500 sponsorship you receive:

  • Hotlink and Logo on the conference website page
  • Half-page conference program ad
  • Logo & listing in conference program with recognition of sponsorship level
  • Onsite signage during your event
  • Verbal recognition at your event and the CITT/ICTS AGM

DOWNSTAGE EVENTS @ $1000.00

Product Showcase Breakfast

SWAG BINGO Night

CITT/ICTS AGM Luncheon

→ 

With your $1000 sponsorship you receive:

  • Hotlink and Logo on the conference website page
  • Half-page conference program ad
  • Logo & listing in conference program with recognition of sponsorship level
  • Onsite signage during your event

BACKSTAGE EVENTS @ $750.00

Thursday Trade Show Cash Bar

Friday Trade Show Café Station

With your $750 sponsorship you receive: 

  • Listing on conference website page
  • Listing in conference program with recognition of sponsorship level
  • Onsite signage at the bar and café station

IN THE WINGS @ $300.00

Sponsor a Rendez-vous conference session

With your $300 sponsorship you receive: 

  • Listing in conference program with recognition of sponsorship level
  • Onsite signage during your event