CITT/ICTS 29th TRADE SHOW & SPONSORSHIP OPPORTUNITIES
CITT/ICTS 29th Trade Show Information
Thursday August 15, 2019
The CITT/ICTS Trade Show Date and Hours
- Thursday August 15 from 10:00 a.m. to 12:00 p.m. Reserved Trade Show reserved for local stakeholders
- Thursday August 15 from 1:00 p.m. - 5:00 p.m. Open to all
The Trade Show is held at the Yukon Arts Centre in Whitehorse, YT
The Trade Show will also include a coffee station in the morning and a cash bar in the afternoon.
- List of Confirmed Exhibitors
- Trade Show Floor Plan
- Booth Specifications and Cost -> CLICK HERE to book your booth and Click here to sign up your booth staff
- Shipping and Handling at the Yukon Arts Centre
- Move-in and Setting up at the Yukon Arts Centre
- Exhibitor Information Package
- Hotel Accommodation & Travel
- CITT/ICTS Meals & Social Events
- Thursday New Product Showcase Time Slots
- Corporate Informercials
- SWAG BINGO Donations & Live Auction
- Advertisement & Promotional Items
- Rendez-vous 2019 SPONSORSHIP OPPORTUNITIES -> CLICK HERE to purchase sponsorship
CITT/ICTS wishes to thank our sponsors for their generous support of Rendez-vous 2019
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FRONT & CENTRE @ $2500.00 each |
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 – Conference Swag
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– Thursday Corporate Luncheon
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 - Friday Awards Banquet
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UPSTAGE EVENTS @ 1500.00 each |
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- Wednesday Opening Night
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- CITT/ICTS Trade Show
Network Lounge
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- Friday Professional Development
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DOWNSTAGE EVENTS @ 750.00 each |
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Breakfasts
- Thursday New Product Breakfast
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Luncheons
- Friday Networking Luncheon
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Social Events
- Friday Pre-Banquet Cocktail
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BACKSTAGE EVENTS @ $500.00 each |
IN THE WINGS @ 250.00 |
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Coffee Breaks
Wednesday AM Coffee
sponsored by Arts Club Theatre
Thursday Trade Show Cash Bar
sponsored by CETEC Group
- Wednesday PM Coffee Break
- Friday AM Coffee Break
- Friday PM Coffee Break
Thursday Trade Show Morning Coffee Bar
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Thursday SWAG BINGO Pledges
sponsored by
GerrAudio Distribution
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Session Sponsorship
- Wednesday
- Thursday
- Friday
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1 - CONFIRMED EXHIBITORS
- Actsafe #15
- AVL Media #12
- Book Signing #10
- Susan Benson Arts, Design and Craft on Stage with Patricia Flood
- Nobody Looks Up: The History of the Counterweight Rigging System: 1500 to 1925 with Rick Boychuk
- World Scenography 1975-1990 & World Scenography1990-2005 with Peter McKinnon
- Christie Lites Sales #4
- CITT/ICTS & OISTAT World Congress #11
- ETC #3
- GerrAudio #7
- IATSE #5
- Sennheiser #9
- Scrim King #8
- Stagefab #14
- Techni+ Contact Canada #16
- Ultratec Special Effects #2
- World Stage Design WSD2021 & ScenoFest #8
**In the case of a discrepancy between the plan and this list, please consider the booth numbers in the list above to be correct
2 - CITT/ICTS TRADE SHOW FLOOR PLAN
3 - BOOTH SPECIFICATIONS AND COST
Booth spaces will be allocated on a first-come, first-served basis. Booths come with a black drape backing. Additional items such as tables (6' skirted), chairs and electrical outlets are available at additional cost and can be purchase with your registration.
CLICK HERE TO REGISTER FOR YOUR BOOTH Registration fees are not refundable.
REFUND & CANCELLATION POLICIES: Event Registrations (annual conferences, trade shows, workshops, etc.) There is no refund on event registrations unless the event is cancelled or postponed by CITT/ICTS. Cancellation by the participant is subject to a credit note only, applicable towards a registration to any future CITT/ICTS (including its regional Sections) annual conferences, workshops or special events or towards the renewal of CITT/ICTS annual membership dues.
| BOOTH SIZE |
CONTRIBUTING
MEMBER
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SUSTAINING
MEMBER*
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NON
MEMBER
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BOOTH TECHNICAL
REQUIREMENTS
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| 10'x10' Single (11 available) | $1400.00 | $1700.00 | $2400.00 | 15A electrical outlet at $175.00 each | |||||||
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6'x8' single (5 available)
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$700.00 | $850.00 | $1200.00 | Table (6' skirted) included | |||||||
| CITT/ICTS membership fees | $995.00 | $550.00 | - | Chairs included | |||||||
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*Sustaining members can upgrade to Contributing level when they register for the trade show. If you are an Organizational Not for Profit member, or an individual Professional level member and you are interested in exhibiting at trade show, please contact the National Office at
All amounts are in Canadian Funds, plus 5% GST.
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ALL BOOTH REGISTRATION INCLUDES MEAL TICKETS ** (see below)
FREE ACCESS TO SOCIAL EVENTS:
FREE ACCESS TO CONFERENCE SESSIONS on Wednesday Thursday & Friday
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Additional meal tickets can be purchase for companion, spouse, colleague, friend, etc…
at the same time when you register.
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| Thursday New Product Breakfast | $25,00 | ||
| Thursday Corporate Luncheon | $40.00 | ||
| Friday Networking Luncheon | $25.00 | ||
| Friday CITT/ICTS Awards Banquet | $60.00 | ||
| All price are in CAD dollar and subjected to GST. |
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** PLEASE NOTE THAT FOR CATERING & LOGISTICS REASONS , YOU MUST SELECT YOUR MEAL TICKETS FOR EACH BOOTH STAFF MEMBER WHEN YOU REGISTER YOUR STAFF PERSONAL FOR YOUR BOOTH, OTHERWISE WE CAN NOT GUARANTEE THAT THEY WILL BE ABLE TO ATTEND THOSE EVENTS.
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CANCELLATION POLICY: Cancellation of trade show registration by the exhibitor is subject to a credit note only, applicable towards a registration to any future CITT/ICTS (including its regional Sections) conferences, workshops, trade show or special events or to the renewal of CITT/ICTS membership dues. No refund unless if the trade show is cancelled by CITT/ICTS, in that case, a full refund will be issued. There is no refund on CITT membership dues, advertisement and sponsorship.
How to get my booth there? This year CITT/ICTS's Rendez-vous Trade Show is on the Yukon Arts Centre stage in Whitehorse, YT
Shipping information to Whitehorse
Please ship your material to Edmonton from July 8th, 2019 and no later than August 5th, 2019.
CITT/ICTS Rendez-vous 2019
Annual Conference & Trade Show
c/o BLU’s Northern Logistics INC.
12555-127 Ave NW
Edmonton, AB T5L 3E5
Telephone: +1 780 477-6700
- Equipment will arrive at the YAC in Whitehorse on Friday August 9th, 2019
Equipment to be picked up at the YAC in Whitehorse on Friday August 16th, 2019
Equipment will be held and available for pick in the Edmonton Warehouse from August 20th to until September 10th 2019.
The Warehouse is open from 8:00 a.m. to 5:00 p.m. Monday to Friday
Contact Information for CITT/ICTS shipping:
Colin Asselstine
+1 867 334-5412
colinasselstine@live.com
VENUE ADDRESS: 300 College Dr, Whitehorse, YT Y1A 5X9 MAP OF AREA
Shipment must to sent to Edmonton before August 5th, from which CITT/ICTS will handle the shipment to Yukon and return to Edmonton. CITT/ICTS will also provide free storage for your empties on-site.
The trade show Technical Director is Joël Décarie.
| DATE | HOURS | DESCRIPTION |
| Deliveries at the YAC prior to the trade show | ||
| Wednesday August 15 | 10:00 a.m. to 5:00 p.m. | Exhibitors move in & booth set up |
| Thursday August 16 | 10:00 a.m. to 12:00 p.m. | Reverse Trade Show by invitation only |
| Thursday August 16 | 12:00 p.m to 1:00 p.m. | Corporate BBQ luncheon at the YAC |
| Thursday August 16 | 1:00 a.m. to 5:00 p.m. | Trade Show hours open to all |
| Thursday August 16 | 5:00 p.m. to 7:00 p.m. | Tear down and load out |
This schedule is subject to changes and can be modified without notice.
For additional information, contact the CITT/ICTS National Office at info@citt.org or by phone at 514 504-9998
6 - TRADE SHOW EXHIBITOR INFORMATION PACKAGE
Will be e-mailed to each exhibitor individually.
7 - HOTEL ACCOMMODATION & TRAVEL
HOTELS: CITT/ICTS is pleased to offer exhibitors a conference rate for your stay at five different hotels in Whitehorse. There are a limited number of rooms available, so book early! Click here for more information on the hotel accommodation.
AIR TRAVEL DISCOUNT:
- Air Canada is our official airline for the event and offers 10% discount rates on specific rates.
- Air North offers 10% discount for flights out of BC and Alberta.
- Click here for more travel information
8 - CITT/ICTS MEALS & SOCIAL EVENTS
Mingle with the conference delegates at several social events held throughout the conference by reserving your tickets for you and your staff when you book your booth.
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TUESDAY
August 13
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WEDNESDAY
August 14
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THURSDAY
August 15
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FRIDAY
August 16
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9 - THURSDAY NEW PRODUCT SHOWCASE BREAKFAST TIME SLOTS
Thursday August 16 from 8:00 a.m. to 9:00 a.m. at the Yukon Arts Centre
Do you have a product or service you want introduce and showcase? Take centre stage and showcase your product or service at the Product Showcase Breakfast on Thursday August 15. A limited number of two-minute slots are available with your booth registration. Open exclusively to Trade Show Exhibitors. There will be no AV equipment used during the showcase. Think of this as a Show & Tell we used to have in grade school and be creative! This event is meant to be a teaser prelude to the trade show, so Keep It Simple, Straightforward, Intriguing, Novel, Gracious... and mostly, fun! You must sign up for this event when you register for your trade show booth.
10 - CORPORATE INFOMERCIALS
Do you have a product or service you would like to present at the conference? Purchase a dedicated informercial slot in the conference schedule with your own breakout room and get your message out! Available on Thursday August 15 morning, Friday August 16 afternoon. Click here to fill out the Infomercial session form
| Single Slot (90 minutes) | $500.00 |
| Double Slot (3 hours) | $1000.00 |
| All fees subjects to GST | |
11 - SWAG DONATIONS FOR SWAG BINGO AND LIVE AUCTION - Thursday August 15
Corporate members are invited to donate swag for CITT/ICTS's one and only Swag Bingo. More than a CITT/ICTS tradition, Swag BINGO is an event that represents the very best of the organization. The event actually starts when the Trade Show floor opens, as all exhibitors will be given Swag BINGO cards to distribute to conference delegates! The object is to increase traffic to your booth as the attendees gather cards throughout the afternoon. The more booths they visit – the more cards they get!
Later Thursday evening all participants gather for a notoriously entertaining evening of BINGO using Trade Show exhibitor’s swag as prizes and for the Live Auction. Swag BINGO is part corporate recognition, part social mixer, part fundraiser – and a whole lot of fun! Corporate members are asked to join the consortium of sponsors by giving a cash pledge of $500.00 each and by donating swag prizes of their choice.
12 - ADVERTISEMENT & PROMOTIONAL Items
| FULL-PAGE AD | $1000.00 |
| HALF-PAGE AD | $750.00 |
| Colour Logo on Badge | $750.00 |
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Delegate Bag Insert
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$500.00 |
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Lanyards
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N/A
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| All fees subjects to GST | |
13 - RENDEZ-VOUS 2019 SPONSORSHIP OPPORTUNITIES
Support CITT/ICTS by sponsoring one of many conference events. CITT/ICTS wishes to thank all its sponsors for supporting the organisation and its activities. Scroll down to view the sponsorship opportunities. Please note that sponsorship are not subjected to GST or HST. Thank you for supporting CITT/ICTS Annual Conference! Click here to purchase sponsorship
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MAIN ATTRACTION @ $5000.00
Rendez-vous Annual Conference & Trade Show
Exclusif Sponsor
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With your $5 000 sponsorship you receive:
- Company logo on website and all communications
- Company promotional insert in delegate bag
- 4 Complimentary Conference passes
- A table Top Space on the trade show floor
- Hotlink on the conference website page
- Full-page conference program ad
- Logo & listing in conference program with recognition of sponsorship level
- Onsite signage during your event
- Verbal recognition at your event and the CITT/ICTS AGM
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FRONT AND CENTRE EVENTS @ $2500.00
Select one of the following:
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With your $2500 sponsorship you receive:
- Hotlink and Logo on the conference website page
- Full-page conference program ad- Logo & listing in conference program with recognition of sponsorship level
- Onsite signage during your event
- Verbal recognition at your event and the CITT/ICTS AGM
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UPSTAGE EVENTS @ $1500.00
Select one of the following:
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With your $1500 sponsorship you receive:
- Hotlink and Logo on the conference website page
- Half-page conference program ad- Logo & listing in conference program with recognition of sponsorship level
- Onsite signage during your event
- Verbal recognition at your event and the CITT/ICTS AGM
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DOWNSTAGE EVENTS @ $750.00 each
Select one of the following:
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With your $750 sponsorship you receive:
- Listing on conference website page with hotline
- Listing on conference program with recognition of sponsorship level
- Onsite signage during your event
- Verbal recognition during your event
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BACKSTAGE EVENTS @ $500.00 each
Select one of the following:
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With your $500 sponsorship you receive:
- Listing on conference website page
- Listing in conference program with recognition of sponsorship level - Onsite signage during your event
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IN THE WINGS @ $250.00
Sponsor a conference session either on
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With your $250 sponsorship you receive:
- Listing in conference program with recognition of sponsorship level
- Onsite signage during your event
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STUDENT VOLUNTEER PLEDGE PROGRAMME
Student Volunteer Pledges are available in
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All funds raised will be used to assist student from all parts of the
country to travel and attend the annual conference as a volunteer.
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