Trade Show

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CITT/ICTS 2022 TRADE SHOW

This year CITT/ICTS's Rendez-vous Trade Show is held at the MacEwan Hall
located in the McEwan Conference and Event Centre (MECC) on the University of Calgary campus.

VISITORS → Register here for your FREE Visitor Pass!

Trade Show Opening Hours
Thursday August 11 10:00 a.m. - 5:00 p.m.
Friday August 12 10:00 a.m. - 2:00 p.m.

EXHIBITOR INFORMATION:

List of Confirmed Exhibitors
Trade Show Floor Plan
Booth Specifications & Cost + School Fair
Product Showcase Breakfast
TEC Talks
Venue Address, Shipping & Handling
Move-in and Setting up Days
Exhibitor Information Package
Hotel Accommodation & Travel
CITT/ICTS Meals & Social Events
SWAG bingo Fundraising event
Advertisement & Promotional Items
Rendez-vous 2022 SPONSORSHIP OPPORTUNITIES

1 - CONFIRMED EXHIBITORS

SCHOOL FAIR

*In Person*					*Online*

⇒ Are you a confirmed exhibitor? Register your booth staff here.

2 - CITT/ICTS TRADE SHOW FLOOR PLAN

View Floor Plan

3 - BOOTH SPECIFICATIONS AND COST

Booth spaces will be allocated on a first-come, first-served basis. Booths come with a black drape backing. Additional items such as tables (6' skirted), chairs and electrical outlets are available at additional cost and can be purchase with your registration.

Book your Booth

BOOTH SIZE	CONTRIBUTING MEMBER	SUSTAINING MEMBER*	NON MEMBER	BOOTH TECHNICAL REQUIREMENTS
10'x10' Single	$1600.00	$1900.00	$2700.00	15A electrical outlet at $180.00 each Table at $80.00 each Chair at $30.00 each
10'x20' Double	$3200.00	$3800.00	$5400.00	15A electrical outlet at $180.00 each Table at $80.00 each Chair at $30.00 each
CITT/ICTS membership fees	$995.00	$550.00	-
Not-for-profit organizations & Table-tops: please contact us directly to inquire about exhibiting at the Trade Show. Sustaining members can upgrade to Contributing level when they register for the trade show. If you are an Organizational Not for Profit member, or an individual Professional level member and you are interested in exhibiting at the trade show, please contact the National Office via email. All amounts are in Canadian Funds, plus 5% GST.* School Fair at Rendez-vous 2022 Trade Show All post-secondary institutions with performance arts design, technical and production programs as well as theatre architecture programs are welcome! Be part of the in-person School Fair at the CITT/ICTS Trade Show for $400.00 + 5% GST per table. The price includes a table, 2 chairs and a power outlet. You may also join online as part of the virtual School Fair for $200.00 per tunnel (managed by the World Stage Design team). Once registered, if you chose the In-Person School Fair, you will be given a link to pay for your space via the CITT/ICTS website. We encourage you to pay quickly in order to secure your spot! Register for the School Fair

4 - THURSDAY PRODUCT SHOWCASE BREAKFAST

Do you have a product or service you would like to introduce and showcase? Take centre stage and showcase your product or service at the Product Showcase Breakfast on Thursday August 11. A limited number of one-minute slots are available with your booth registration. Open exclusively to Trade Show Exhibitors. There will be no AV equipment used during the showcase. Think of this as a Show & Tell and be creative! This event is meant to be a teaser prelude to the trade show, so Keep It Simple, Straightforward, Intriguing, Novel, Gracious... and mostly, fun!

To sign-up for this event, please indicate so by answering YES to the question 'I would like to participate in the Product Showcase Breakfast' in the Exhibitor Registration form. Thank you!

5 - TEC TALKS

Share your technical expertise on AV integration, lighting, stage equipment, pro audio, rigging and automation, special effects, video mapping, virtual reality, business solutions or any other relevant topic. The TEC Talks are 45 minutes long and will take place during the trade show on Thursday August 11 and Friday August 12 in the MacEwan Hall.

Click here for more details and fill out the Rendez-vous session proposal form!

6 - SHIPPING AND MATERIAL HANDLING

Instructions fo getting your booth equipment there. This year CITT/ICTS's Rendez-vous Trade Show is held at the MacEwan Hall located in the McEwan Conference and Event Centre (MECC) on the University of Calgary campus.

Deliveries may be accepted within two business days of the event. MacEwan Conference & Event Centre is unable to hold materials more than two business days after the event.

SHIPPING & DELIVERY

Very important parcel shipping and freight delivery information is detailed in the Trade Show Exhibitor Package. This package will be emailed to each confirmed exhibitor individually. If you didn't receive it, please contact us.

VENUE ADDRESS

MacEwan Hall
MH104/102
424 Collegiate Blvd NW,
Calgary, AB T2N 1N4

TEL: 403 210-9375

E-mail: events@macewancentre.com
Website: https://www.macewancentre.com/

⇒ MacEwan Conference & Event Centre Facility Services Guide

7 - MOVE-IN AND SETTING UP DAYS

The trade show Technical Director is Kevin Humphrey. For technical information please contact him by email.

DATE	HOURS	DESCRIPTION
Wednesday August 10	8:00 a.m. to 7:00 p.m.	Deliveries at the trade show location
Wednesday August 10	8:00 a.m. to 10:00 a.m.	Pre-set Rendez-vous team only
Wednesday August 10	10:00 a.m. to 7:00 p.m.	Exhibitors move in & booth set up
Thursday August 11	8:00 a.m. to 9:00 a.m.	Product Showcase Breakfast
Thursday August 11	9:00 a.m. to 10:00 a.m.	Final set up before show opening
Thursday August 11	10:00 a.m. to 5:00 p.m.	Trade Show hours open to all
Friday August 12	10:00 a.m. to 2:00 p.m.	Trade Show hours open to all
Friday August 12	2:00 p.m. to 7:00 p.m.	Tear down, load out and Pick-up

This schedule is subject to changes and can be modified without notice.

For additional information, contact the CITT/ICTS National Office via email or by phone at 514 504-9998 | 1 888 271-3383.

8 - TRADE SHOW EXHIBITOR PACKAGE

The Exhibitor Package is your reference guide for the Trade Show. Please read it carefully. It will be e-mailed to each exhibitor individually.

9 - HOTEL ACCOMMODATION & TRAVEL

HOTELS: CITT/ICTS, in conjunction with World Stage Design 2022, is pleased to offer a conference rate for your stay at different hotels in Calgary. There are a limited number of rooms available, so book early! Click here for more information on the hotel accommodation.

AIR TRAVEL DISCOUNT:

Air Canada is our official airline for the event and offers 10% discount rates on specific rates.
Click here for more travel information

10 - CITT/ICTS MEALS & SOCIAL EVENTS

Mingle with the conference delegates at several social events held throughout the conference!

→ View the events locations on a map.

Make sure you registered all you booth staff and expressed your attendance interest in the registration form.

WEDNESDAY August 10	Rendez-vous 2022 Opening Soirée
THURSDAY August 11	Product Showcase Breakfast Conference sessions all day Trade Show The ever zany SWAG BINGO Fundraising Event is back! Collect your cards, grab a dabber and BINGO!
FRIDAY August 12	Conference sessions all day Trade Show World Stage Design Awards Ceremony
SATURDAY August 13	Conference sessions all day CITT/ICTS 2022 AGM Luncheon is a must for all CITT/ICTS members to learn more about what the organisation has been doing over the year and to review the annual reports and financial statements. Rendez-vous Closing Reception with OISTAT

11 - SWAG DONATIONS FOR SWAG BINGO AND LIVE AUCTION - Thursday August 11

You are invited to donate company swag for CITT/ICTS's one and only Swag Bingo. More than a CITT/ICTS tradition, Swag BINGO is an event that represents the very best of the organization. The event actually starts when the Trade Show floor opens, as all exhibitors will be given Swag BINGO cards to distribute to conference delegates! The more booths they visit – the more cards they get!

On Thursday evening all participants will gather for a notoriously entertaining evening of BINGO to try to win company swag as bingo prizes and donated items from the Live Auction. Swag BINGO is part corporate recognition, part social mixer, part fundraiser for The AFC – and a whole lot of fun!

Corporate members are welcomed to contribute to the cause by donating swag prizes of their choice. Items can be vintage, used or new and range from microphones, to speakers, to headsets and more! Please note that you are responsible for shipping the items to the winners.

If you would like to donate company swag for this event, please indicate so by answering YES to the question 'I would like to donate company swag for the fundraising SWAG BINGO Night' in the Exhibitor Registration form. You may also contact us.

If you are not exhibiting but would like to donate, please contact us directly. Thank you!

12 - ADVERTISEMENT & PROMOTIONAL Items

Click here to purchase advertising!

FULL-PAGE AD in the Conference Program	$1000.00
HALF-PAGE AD in the Conference Program	$750.00
Promotional Flyer	$500.00
All fees subject to 5% GST

13 - RENDEZ-VOUS 2022 SPONSORSHIP OPPORTUNITIES

Support CITT/ICTS by sponsoring one of many conference events. CITT/ICTS wishes to thank all its sponsors for supporting the organisation and its activities. Scroll down to view the sponsorship opportunities. Please note that sponsorships are not subjected to taxes. Thank you for supporting our Annual Conference!

Click here to purchase sponsorship!

MAIN ATTRACTION @ $5000.00

Rendez-vous Annual Conference Main Sponsor

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With your $5 000 sponsorship you receive:

Company logo on website and all communications
Company promotional insert in delegate bag
Four (4) complimentary WSD/Rendez-vous registration passes
Hotlink on the conference website page
Full-page conference program ad
Logo & listing in conference program with recognition of sponsorship level
Onsite signage during your event
Verbal recognition at your event and the CITT/ICTS AGM

SPECIAL FEATURES @ $2500.00

Friday World Stage Design Awards Ceremony

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With your $2 500 sponsorship you receive:

Presentation of an award during the ceremony
Company logo on website and all communications
Two (2) Complimentary Conference passes
Hotlink on the conference website page
Full-page conference program ad
Logo & listing in conference program with recognition of sponsorship level
Onsite signage during your event
Verbal recognition at your event and the CITT/ICTS AGM

UPSTAGE EVENTS @ $1500.00

Wednesday Rendez-vous Opening Soirée

CITT/ICTS Trade Show Networking Lounge

Rendez-vous Closing Reception with OISTAT

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With your $1500 sponsorship you receive:

Hotlink and Logo on the conference website page
Half-page conference program ad
Logo & listing in conference program with recognition of sponsorship level
Onsite signage during your event
Verbal recognition at your event and the CITT/ICTS AGM

DOWNSTAGE EVENTS @ $1000.00

Product Showcase Breakfast

SWAG BINGO Night

CITT/ICTS AGM Luncheon

→

With your $1000 sponsorship you receive:

Hotlink and Logo on the conference website page
Half-page conference program ad
Logo & listing in conference program with recognition of sponsorship level
Onsite signage during your event

BACKSTAGE EVENTS @ $750.00

Thursday Trade Show Cash Bar

Friday Trade Show Café Station

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With your $750 sponsorship you receive:

Listing on conference website page
Listing in conference program with recognition of sponsorship level
Onsite signage at the bar and café station

IN THE WINGS @ $300.00

Sponsor a Rendez-vous conference session

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With your $300 sponsorship you receive:

Listing in conference program with recognition of sponsorship level
Onsite signage during your event