Job Board/Babillard d'emplois > Schedule Co-ordinator - Canada's National Ballet School

Schedule Co-ordinator - Canada's National Ballet School

This is a Temporary, Full-time position.

Category: Education
Province: Toronto, Ontario
Position: Schedule Co-ordinator
Deadline: July 21, 2019
Posted: June 28, 2019

Job Description / Duties

Canada’s National Ballet School is currently accepting applications for the contract full-time position of

15 Month Contract: September 16, 2019 – December 20, 2020 (approx.)

The school seeks an energetic self-starter, who is highly organized, an excellent communicator and who will bring enthusiasm to the role. The successful candidate will assume centralized responsibility for the scheduling of all ballet classes, rehearsals, fittings, special lessons and will be responsible to schedule the use of school facilities.

Major Duties and Responsibilities:
• Creating/maintaining individual schedules for ballet staff and musicians in all programs; creating/maintaining special schedules; working with Program Heads to ensure all long-term absences are planned.
• Creating/maintaining daily schedules including: co-ordinating with program heads to: create “master” schedules; make substitutions; co-ordinating with rentals & DUO members re: use of space; updating screens and boards as needed; informing PBP staff of changes to regular/posted schedule; informing Program Managers of changes to regular/posted schedule.
• Creating/maintaining class lists including daily ballet class lists, pas de deux, supported adage, Summer School etc.
• Creating/maintaining schedule summaries including streaming in of classes, releve drills, rehearsal summaries, stage rotation, stage rotation for evaluations, evaluation class schedules, etc.
• Resolves scheduling problems by collecting and analyzing information; offering scheduling suggestions to the Program Heads; coordinating solutions.
• Contributes to communication – is the central compiler/disseminator of pertinent information to appropriate stakeholder groups.
• Assisting with Summer School by scheduling individual appointments for auditioning students with Consultants; coordinating placement day catering & facility staff.
• Assisting with parent meetings by working with Production to establish set-up needs.
• Assisting with Special Projects (e.g. AI20) which may include creating blended class lists, collaborating to develop event binder, working with Artistic Director to create week overview schedule, developing and maintaining schedules (daily, meal, non-participant, costume pickup/drop off, teaching rotation, warm up, etc.) in coordination with Project Manager, Food Services, etc.
• Maintains computer skills by attending educational workshops; reviewing publications.

Qualifications / Required Skills

• 5 years hands-on experience in an administrative/clerical role, with scheduling responsibilities in an educational environment.
• Post-Secondary education in Office Administration or a related field.
• Some direct experience in a theatre/studio environment required.
• Prior experience/familiarity with ballet an asset.
• Detail-oriented with excellent organizational skills and ability to problem solve effectively.
• Ability to manage tight deadlines and multi-task to manage multiple competing priorities.
• Advanced knowledge of Microsoft Word and Excel.
• Excellent interpersonal skills complemented by a natural talent for diplomacy.
• Strong knowledge of administrative and office procedures and processes.

Successful candidates must supply Canada’s National Ballet School with a Police Reference Check, in accordance with the School’s Child Abuse/Sexual Abuse Prevention Policy; this will be coordinated through the Human Resources Department of NBS.

Additional Information

Qualified applicants should direct applications stating qualifications, experience, and references, with salary expectations, to and include “Schedule Co-coordinator – Contract 2019” in the subject line of your email by July 21, 2019.

Canada’s National Ballet School is located at 400 Jarvis St., Toronto, Ontario M4Y 2G6.

Please visit for more information.

NBS is committed to providing accessible employment practices, in compliance with the AODA. Requests for accommodation can be made at any stage of the recruitment process, applicants are asked to make their needs/requirements known.

NBS thanks all candidates for their interest; however, only those selected for interviews will be contacted.

Salary: $40,000 - $45,000 / year

Contact Information

Canada’s National Ballet School is located at 400 Jarvis St., Toronto, Ontario M4Y 2G6.

Please visit for more selected for interviews will be contacted.

Employer Profile

Can you fit us in?

Established in 1959, Canada’s National Ballet School is one of the world’s foremost training institutions for aspiring young dancers and teachers. Attracting students from across the country and around the world, NBS is the only ballet academy in North America to provide elite dance training, academic instruction and residential care on the same campus. The School’s progressive curriculum, with its emphasis on the physical and emotional well-being of the student, has put NBS at the forefront of dance training internationally.

Making dance relevant to all persons through its philosophy of ‘sharing dance’ sees NBS engaging a diverse mix of participants, from school children to people living with Parkinson’s Disease, in both on and off-site classes.