This is a Temporary, Part-time position.Category: Management
The Production Manager is responsible for general festival logistics, especially those involving site management, special event setup, services for visiting guests of the festival, and the management, movement and setup of equipment and materials in support of all departments. The Production Manager ensures effective and efficient coordination between departments, and provides the tools necessary to achieve this, including the master festival production schedule.
Specific areas of responsibility include:
• Plans and manages event site(s).
• Develops and distributes the master festival production schedule, and coordinates and disseminates updates to the rest of the organization in a timely fashion, as necessary.
• Oversees the sourcing, transport, set up, strike and storage of all materials & equipment required by the festival, in consultation with other departments as required.
• Oversees all special event logistics, including setup and strike, and the budgeting and schedule thereof.
• Oversees all off-screen technical services required by the festival.
• Plans, provides and manages internal communications tools, such as hand-held radios and staff cell phones.
• Plans and manages all festival transportation, including vehicles and drivers, for transporting personnel, out-of-town festival guests, materials and equipment.
• Oversees all booking and logistics of travel, accommodation and ground transportation for out-of-town guests of the festival.
• In collaboration with the Front Line Services Manager, plans and manages the setup of the Festival Box Office, including physical, technical and internet requirements.
• Maintains and, at the end of the festival, files a detailed production “bible” for the festival, including all final schedules, budgets, site plans, permits, festival vehicle records and safety and security plans.
• At least four years of professional experience in festival and event production, or a closely related field
• Logistical expertise, including experience in the procurement, scheduling and transport of the materials, equipment, personnel and services required to execute a large festival
• Extensive experience creating and managing detailed production schedules for large-scale events
• Working knowledge of the technical aspects of festival and event production, including professional sound, lighting and video projection and basic stagecraft
• Solid understanding of the laws, rules and regulations relevant to both indoor and outdoor festival and special event production, including City bylaws
• Proven event site management experience, in both public and private spaces, including working with host venues and/or City authorities, planning and drawing site layouts, planning and managing crowd flow, anticipating and proactively addressing potential problems, and creating and implementing safety and security plans
• Working knowledge of guest relations services for a major festival or event, including travel, accommodation and ground transport
• Experience and skill in recruitment and supervision of production staff and volunteers, and running of casual set up and strike crews
• Strong sense of professionalism
• Excellent verbal and written communication skill
• Excellent reasoning, decision making and problem solving skill
• Outstanding leadership ability and team ethic
• Organization and attention to detail
• Strong time management skills, the ability to manage multiple priorities concurrently, and the ability to work under, and meet, tight timelines
• The ability to work effectively within budget
• Proficiency in Microsoft Word and Excel
• Valid driver’s license
Prior experience working in not-for-profit arts organizations is highly desirable
Salary: Commensurate with experience
Email a CV and cover letter to no later than 4:30 pm, Tuesday, June 11, 2013. We thank everyone who applies for their interest, but only applicants selected for an interview will be contacted. No phone calls, please.
The Calgary International Film Festival entertains and inspires with critically acclaimed features, shorts and documentaries from over 40 countries. Running for eleven days each September in multiple venues showing almost 200 films, the festival is known for its lively social atmosphere and wide range of special events engaging the public, filmmakers, the film industry and myriad partners and supporters.