Search CITT/ICTS

Job Description / Duties

FULL TIME POSITION AVAILABLE FOR
HUMAN RESOURCES MANAGER
Young People’s Theatre and Soulpepper Theatre Company
Introduction
Young People’s Theatre (YPT) and Soulpepper are collaborating to create a dedicated HR resource for their teams and people functions. This unique opportunity is a position that will lead the Human Resource functions for two leading Toronto theatre companies. It is a Full Time position with time split equally between the two organizations, working out of each of their respective offices. This position is ideal for a person interested in collaborating with leadership to create and maintain progressive people systems in alignment with organizational goals and culture.

The Organizations
Young People’s Theatre (YPT) launches the next stage in the company’s 57-year history, co-led by Indigenous artist and new Artistic Director Herbie Barnes, and Executive Director Nancy Webster. This new era also marks the unveiling of YPT’s expanded and renovated theatre complex. As Canada’s largest and oldest professional theatre for young audiences with a $5 million annual budget, the company produces and presents a full season of theatre and arts education programming, serving approximately 150,000 patrons annually. With the purchase of a multi-use building, now YPT 161 Studios, across the street from its historic theatre, YPT is now Canada’s largest theatre complex for young people. The family-friendly employee culture at YPT (given that hours are primarily daytime) encourages ingenuity, teamwork, and an atmosphere of learning.

Soulpepper’s purpose is to share vital stories that connect us all by producing a year-round season of events, including plays, concerts, musicals, festivals and presentations. We play a vital civic role in our community through education and community programs, artist training, and environmental sustainability initiatives. Soulpepper continues to adapt to the realities of producing theatre in the midst of enormous social change and a global pandemic. We work in a convivial environment that truly allows you to be who you want to be. The Soulpepper team is hardworking, creative, and, with the arrival of many new staff in recent years, forming a new working culture that is at once ambitious and sustainable. Led by Executive Director Gideon Arthurs, and Artistic Director Weyni Mengesha, Soulpepper’s home is the Young Centre for the Performing Arts situated in the Distillery Historic District in downtown Toronto. Soulpepper’s annual budget is approximately $8 million and engages roughly 40 employees and 250+ artists annually.

Organizational Culture and Values
Both organizations are strongly committed to creating inclusive and equitable work environments for their teams where everyone’s experience is both valued and reflected, and this position will play a key role in supporting that. Applications from all qualified candidates are welcome and we encourage applications from individuals who are Indigenous, Black, Persons of Colour, Trans, Disabled persons, and from equity-seeking groups.

The Position
Reporting to both Executive Directors, this position will work with the staff and management teams of both companies, providing support, coordination, and administration of the HR processes at each organization. This position will work 50% at each organization and be accountable to each organization for separate processes.

Key Responsibilities at each organization (include but are not limited to):

1. HR Administration and Employee Lifecycle
Managing and coordinate the timing and processes for basic HR initiatives at each stage of an employee’s lifecycle:
– Recruitment – Support the logistics and steps to support departments in their practice of hiring staff, which could include: Drafting of standardized Job Descriptions, Managing the approved job posting process per organizational policy (providing basic Job Posting Template, checking compensation against internal policy, maintain list of job posting sites/networks, interview question banks, template for reference checking, etc), Assist Hiring Managers with process and deliberation
– Hiring / Contracting – Support the logistics and steps to support departments in hiring process: Drafting of standardized offer language, contracts and necessary approvals
(with the exception of artist and Union contracts).
– Onboarding – Coordinating onboarding process with employee and hiring managers, manage setup checklist for new hire, create onboarding materials
2. Employee Relations
– Personnel Systems – In conjunction with payroll and finance, coordinate and track logistics on:
– Employee vacation allotments and usage
– Managing Employee Leaves and Work Time per ESA and Policy
– Staff Communication – communicate and help interpret existing policies and processes, work with all staff to encourage productive interpersonal communication and navigate the prevention and resolution of disputes between staff.
3. Employee Policy
– Work with Senior management to review, revise and update as needed key policy documents (including Employee policies, handbook, Workplace Violence & Harassment policy, Compensation & Pay Equity)
– Review all HR processes to be in alignment with approved policy
4. HR Projects and Processes
– Support, develop and coordinate additional HR projects as required, such as Performance Management Systems

Qualifications / Required Skills

Your Skills and Experience
This position would be suitable for either an experienced HR person with a passion and interest in learning about the performing arts, and/or an experienced performing arts manager with HR education/training in the midst of changing careers.

Minimum qualifications:
– Human Resources diploma (complete or in process) required or commensurate experience, HR Certification (complete or in process) considered an asset
– 5 years’ experience working in arts administration or nonprofit administration considered a strong asset. Alternatively 5 years experience working in an HR department.
– Strong level of organization and coordination of systems, strong attention to detail
– Strong interpersonal skills, working with staff at all levels of the organization
– Strong written and verbal communication skills – writing and preparing briefs and policies, and leading groups in training sessions.
– Experience working with confidential files and processes, exhibiting a high level of discretion.
– Knowledge of Equity, Justice, Diversity and Inclusivity frameworks within people processes, entry level training

Additional Information

Compensation Package
– While the position has accountabilities to both organizations, there will be one contract held overall.
– $75,000 – 80,000 commensurate with experience
– Extended Medical Benefits Package, 4 weeks vacation plus additional leaves, RRSP Matching Program

This is a full time position with the goal to work onsite two days at Soulpepper’s Young Centre, two days at YPT 161 Studios, with flexibility to consider remote working requests.

YPT 161 Studios and YPT’s theatre facility are located in the St. Lawrence Market District and are fully accessible. The Young Centre is located in the Distillery Historic District, which is an accessible site and provides for mobility-accessible parking, ramp access to buildings, shops and restaurants, washrooms with child changing facilities, and wheelchair accessible stalls. The historic streets inside of the Distillery District are made of cobblestone and are naturally uneven in some locations.

Salary: $75,000 - $80,000

Contact Information

How to Apply
Note that there will be ONE joint process involving both organizations to secure the candidate for this position, with work and accountability for both organizations.

Applications from all qualified candidates are welcome and we encourage applications from Indigenous, Black, Persons of Colour, Trans, Disabled persons, and from equity-seeking groups.

Both companies require that all employees be fully vaccinated. At YPT, currently employees wear masks and socially distance onsite. At Soulpepper, staff wear masks when moving through the building and when interacting with artists in productions.

In accordance with YPT’s policy for working with young people and as a condition of employment, the successful candidate will be required to pass a satisfactory Police Vulnerable Sector Screening Check.

Qualified applicants can go click here --> http://bit.ly/3W0iSQc and submit an application no later than 5:00 pm EST on January 14, 2023.

The above portal link takes you to a form with preliminary questions and an opportunity to submit a CV in PDF format. In this form, we welcome the OPTIONAL opportunity for voluntary self-identification; for you to share with us any important identities you hold that shape your identify/experience in a way you would like known by the Search Committee.

All applications will remain confidential by the Search Committees in both organizations.

Employer Profile

The Organizations
Young People’s Theatre (YPT) launches the next stage in the company’s 57-year history, co-led by Indigenous artist and new Artistic Director Herbie Barnes, and Executive Director Nancy Webster. This new era also marks the unveiling of YPT’s expanded and renovated theatre complex. As Canada’s largest and oldest professional theatre for young audiences with a $5 million annual budget, the company produces and presents a full season of theatre and arts education programming, serving approximately 150,000 patrons annually. With the purchase of a multi-use building, now YPT 161 Studios, across the street from its historic theatre, YPT is now Canada’s largest theatre complex for young people. The family-friendly employee culture at YPT (given that hours are primarily daytime) encourages ingenuity, teamwork, and an atmosphere of learning.

Soulpepper’s purpose is to share vital stories that connect us all by producing a year-round season of events, including plays, concerts, musicals, festivals and presentations. We play a vital civic role in our community through education and community programs, artist training, and environmental sustainability initiatives. Soulpepper continues to adapt to the realities of producing theatre in the midst of enormous social change and a global pandemic. We work in a convivial environment that truly allows you to be who you want to be. The Soulpepper team is hardworking, creative, and, with the arrival of many new staff in recent years, forming a new working culture that is at once ambitious and sustainable. Led by Executive Director Gideon Arthurs, and Artistic Director Weyni Mengesha, Soulpepper’s home is the Young Centre for the Performing Arts situated in the Distillery Historic District in downtown Toronto. Soulpepper’s annual budget is approximately $8 million and engages roughly 40 employees and 250+ artists annually.