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CITT/ICTS 2023 TRADE SHOW

This year CITT/ICTS's Rendez-vous Trade Show is held at the Meridian Hall Stage

Trade Show Opening Hours
Thursday August 17
 11:00 a.m. - 4:00 p.m. + Sound Speaker Showcase 4:00 p.m. - 5:00 p.m.

Friday August 18 10:00 a.m. - 2:00 p.m.


TRADE SHOW VISITORS
The Trade Show is open to all! You do not need to register for the conference to visit.
Click here to register for your FREE visitor pass


EXHIBITOR INFORMATION

  1. List of Confirmed Exhibitors 
  2. Trade Show Floor Plan
  3. Booth Specifications, Cost & Booking Reservation 
  4. Product Showcase Breakfast
  5. Speaker Showcase
  6. TEC Talks
  7. Venue Address, Shipping & Handling
  8. Move-in and Setting up Days
  9. Exhibitor Information Package
  10. Hotel Accommodation & Travel
  11. CITT/ICTS Meals & Social Events
  12. SWAG bingo Fundraising event
  13. Advertisement & Promotional Items
  14. Rendez-vous 2023 SPONSORSHIP OPPORTUNITIES

1 - CONFIRMED EXHIBITORS

Logos/actsafe-logo.png Logos/avl.png Logos/ESA_Canada_Red_text.png Logos/gerr_new_logo_lg_copie.jpg Logos/IACanada_Shiny_-_web.png Logos/Local-58-Black_Logo.png  Logos/Grand Majestic FX.png
Logos/horizonsolutions2.png Logos/Joel-logo-white-back_4x.png   Logos/Lumenayre_logo.jpg Rendez-vous_2021/OnSiteDrapery_logo.png  Logos/niscon-logo.jpg  Logos/OceanStream.png  Logos/ontario_staging.png
Logos/PrincessCruises.png Logos/PulpArtSurfaces.png Logos/ShowSDT_logo_tag_FR_ROUGE_web.png Logos/strong_mdi_-_couleurs.png Logos/theatrixx-long.png Logos/ultratec.png  Logos/Vectorworks_Additional_Brandmark-1.jpg 

2 - CITT/ICTS TRADE SHOW FLOOR PLAN  

View Floor Plan


3 - BOOTH SPECIFICATIONS, COST & BOOKING RESERVATION

• Booth spaces will be allocated on a first-come, first-served basis.

• Trade Show is located on a stage floor with no carpet.

* TO BOOK YOUR BOOTH* → Due to an increasing number of fraudulent registrations, we have enhanced security to protect ALL trade show registration types as well as the link to purchase additional items with an access code. Please contact us and we'll quickly provide you with your code so that you can register. We apologize for the inconvenience and thank you for your understanding. CLICK HERE TO ACCESS THE REGISTRATION PAGE.

BOOTH RESERVATION INCLUDES: Black draping and side dividers, 1x 15A electrical outlet + 1x skirted table.

TABLE TOP (For Schools and NFP Organisations) RESERVATION INCLUDES: 1x 15A power outlet, 1x skirted table, 2x chairs.

→ RECEIVED YOUR CODE & LINK AND READY TO BOOK? CLICK HERE TO ACCESS THE REGISTRATION PAGE

→ Booth Staff Registration - All staff must be registeredCLICK HERE TO REGISTER YOUR TEAM

RENDEZ-VOUS 2023 TECHNICAL DIRECTOR

The Rendez-vous 2023 Technical Director is Kevin Humphrey.
For technical assistance and inquiries, please contact him via email.

BOOTH SIZE  
 
CONTRIBUTING 
MEMBER
 
 
SUSTAINING
MEMBER*
 
 
NON
MEMBER
 
 
BOOTH TECHNICAL
REQUIREMENTS
10'x10' Single    $1700.00    $1900.00     $2800.00  

Booth reservation includes:
1x 15A electrical outlet
1x skirted table

Additional items:

15A electrical outlet $100.00 each
Table $50.00 each
Chair $20.00 each

CITT/ICTS membership fees   $995.00   $550.00   -    

Table-tops
For Not-for-profit organizations and schools only.

  $500.00   Table-top reservation includes:
1x 15A electrical outlet
1x skirted table
2x chairs
 
*Sustaining members can upgrade to Contributing level when they register for the trade show.
 
All amounts are in Canadian Funds, plus 13% HST.

4 - THURSDAY PRODUCT SHOWCASE BREAKFAST

Do you have a product or service you would like to introduce and showcase? Take centre stage and showcase your product or service at the Product Showcase Breakfast on Thursday August 17. A limited number of two-minute slots are available with your booth registration. Open exclusively to Trade Show Exhibitors. There will be no AV equipment used during the showcase. Think of this as a Show & Tell and be creative! This event is meant to be a teaser prelude to the trade show, so Keep It Simple, Straightforward, Intriguing, Novel, Gracious... and mostly, fun!
 
To sign-up for this event, please indicate so by answering YES to the question 'I would like to present at the Product Showcase Breakfast' in the Exhibitor Registration form OR contact us.
 

5 - SPEAKER SHOWCASE

Do you have a speaker line you would like to introduce and demo? We invite you to do just that on Thursday August 17, from 4 p.m. to 5 p.m., during the Trade Show. This event will be open to all Trade Show visitors.
 
To sign-up for this event, please indicate so by answering YES to the question 'I would like to do a demo at the Speaker Showcase' in the Exhibitor Registration form OR contact us.

6 - TEC TALKS

Share your technical expertise on AV integration, lighting, stage equipment, pro audio, rigging and automation, special effects, video mapping, virtual reality, business solutions or any other relevant topic. The TEC Talks are 45 minutes long and will take place during trade show hours on Thursday August 17 and Friday August 18.
 
⇒ Click here to submit a TEC Talk

7 - SHIPPING AND MATERIAL HANDLING

Getting your booth equipment to the venue. This year CITT/ICTS's Rendez-vous Trade Show is held on the Meridian Hall Auditorium Stage.

SHIPPING & DELIVERY

Very important parcel shipping and freight delivery information is detailed in the Trade Show Exhibitor Package. This package will be emailed to each confirmed exhibitor individually. If you didn't receive it, please contact us.

VENUE ADDRESS

Meridian Hall
1 Front Street East, Toronto, ON M5E 1B2

416-368-6161
info@tolive.com

Website: https://tolive.com/Meridian-Hall

Parking & Accessibility ⇒ Meridian Hall Venue Guide


8 - MOVE-IN AND SETTING UP DAYS

The trade show Technical Director is Kevin Humphrey. For technical information please contact him by email.
 
Hours are subject to modifications.
 
DATE  HOURS  DESCRIPTION 
Wednesday August 16 9:00 a.m. to 5:00 p.m. Deliveries at the trade show location
Wednesday August 16 8:00 a.m. to 10:00 a.m.  Pre-set Rendez-vous team only 
Wednesday August 16 10:00 a.m. to 7:00 p.m. Exhibitors move in & booth set up 
Thursday August 17 8:00 a.m. to 9:00 a.m.  Product Showcase Breakfast
Thursday August 17 9:00 a.m. to 11:00 a.m. Final set up before show opening
Thursday August 17 11:00 a.m. to 4:00 p.m. Trade Show hours open to all
Thursday August 17 4:00 p.m. to 5:00 p.m. Trade Show Speaker Demo open to all
Friday August 18 10:00 a.m. to 2:00 p.m. Trade Show hours open to all
Friday August 18 2:00 p.m. to 5:00 p.m. Tear down, load out and Pick-up

9 - TRADE SHOW EXHIBITOR PACKAGE 

The Exhibitor Package is your reference guide for the Trade Show. Please read it carefully. It will be e-mailed to each exhibitor individually.

10 - HOTEL ACCOMMODATION & TRAVEL

HOTELS:

  • CITT/ICTS is happy to offer preferred rates on hotels in downtown Toronto.
  • Click here for more information on the hotel accommodation. 

AIR TRAVEL DISCOUNT:

  • Air Canada is our official airline for the event and offers 10% discount rates on specific rates with our promo code.
  • Click here for air travel information.

RAIL TRANSPORT DISCOUNT:

  • Get a 10% discount on specific Via Rail rates with our promo code.
  • Click here for rail transport information.

11 - CITT/ICTS MEALS & SOCIAL EVENTS 

Mingle with the conference delegates at several social events held throughout the conference!
 
Make sure you registered all you booth staff and expressed your attendance interest in the registration form.
 
WEDNESDAY
August 16
  • Rendez-vous 2023 Opening Soirée
THURSDAY 
August 17
  • Product Showcase Breakfast
  • Conference sessions all day
  • Trade Show
  • The ever zany SWAG BINGO Fundraising Event is back! Collect your cards, grab a dabber and BINGO! 
FRIDAY
August 18
  • Conference sessions all day
  • Trade Show
SATURDAY 
August 19
  • Conference sessions all day
  • CITT/ICTS 2023 AGM Luncheon is a must for all CITT/ICTS members to learn more about what the organisation has been doing over the year and to review the annual reports and financial statements.
  • Rendez-vous Closing Reception

12 - SWAG DONATIONS FOR SWAG BINGO AND LIVE AUCTION - Thursday August 17

You are invited to donate company swag for CITT/ICTS's one and only Swag Bingo. More than a CITT/ICTS tradition, Swag BINGO is an event that represents the very best of the organization. The event actually starts when the Trade Show floor opens, as all exhibitors will be given Swag BINGO cards to distribute to conference delegates! The more booths they visit – the more cards they get!
 
On Thursday evening all participants will gather for a notoriously entertaining evening of BINGO to try to win company swag as bingo prizes and donated items from the Live Auction. Swag BINGO is part corporate recognition, part social mixer, part fundraiser for The AFC – and a whole lot of fun!
 
Corporate members are welcomed to contribute to the cause by donating swag prizes of their choice. Items can be vintage, used or new and range from microphones, to speakers, to headsets and more! Please note that you are responsible for shipping the items to the winners.
 
If you would like to donate company swag for this event, please indicate so by answering YES to the question 'I would like to donate company swag for the fundraising SWAG BINGO Night' in the Exhibitor Registration form. You may also contact us.
 
If you are not exhibiting but would like to donate, please contact us directly. Thank you!

13 - ADVERTISEMENT & PROMOTIONAL Items

CLICK HERE to purchase advertising.

See Ads Specs here.

FULL-PAGE AD in the Conference Program $1000.00
HALF-PAGE AD in the Conference Program $750.00
Promotional Flyer at Rendez-vous Registration Desk $500.00
Subject to applicable HST taxes.

14 - RENDEZ-VOUS 2023 SPONSORSHIP OPPORTUNITIES

Support CITT/ICTS by sponsoring one of many conference events. CITT/ICTS wishes to thank all its sponsors for supporting the organisation and its activities. Scroll down to view the sponsorship opportunities. Please note that sponsorships are not subjected to taxes.

Thank you for supporting our Annual Conference!

CLICK HERE to purchase sponsorship.

MAIN ATTRACTION @ $2500.00

Rendez-vous Annual Conference Main Sponsor

SOLD!

With your $2 500 sponsorship you receive:

  • Company logo on website and all communications
  • Company promotional insert in delegate bag 
  • Four (4) complimentary Rendez-vous registration passes
  • Hotlink on the conference website page
  • Full-page conference program ad
  • Logo & listing in conference program with recognition of sponsorship level
  • Onsite signage during your event
  • Verbal recognition at your event and the CITT/ICTS AGM

UPSTAGE EVENTS @ $1000.00

Wednesday Rendez-vous Opening Soirée

Thursday Product Showcase Breakfast 1x SOLD

Thursday SWAG BINGO Night SOLD!

Saturday CITT/ICTS AGM Luncheon

Saturday Rendez-vous Closing Reception

With your $1 000 sponsorship you receive:

  • Hotlink and Logo on the conference website page
  • Half-page conference program ad
  • Logo & listing in conference program with recognition of sponsorship level
  • Onsite signage during your event
  • Verbal recognition at your event and the CITT/ICTS AGM

DOWNSTAGE EVENTS @ $750.00

Thursday Trade Show Cash Bar

Friday Trade Show Cash Bar

→ 

With your $750 sponsorship you receive:

  • Hotlink and Logo on the conference website page
  • Half-page conference program ad
  • Logo & listing in conference program with recognition of sponsorship level
  • Onsite signage during your event

BACKSTAGE EVENTS @ $400.00 

Wednesday Coffee break (morning)

Wednesday Coffee break (afternoon)

Thursday Coffee break (morning)

Friday Coffee break (afternoon) SOLD!

Saturday Coffee break (morning) SOLD!

Saturday Coffee break (afternoon) SOLD!

With your $400 sponsorship you receive: 

  • Listing on conference website page
  • Listing in conference program with recognition of sponsorship level
  • Onsite signage at the bar and café station

IN THE WINGS @ $300.00

Sponsor a Rendez-vous conference session

With your $300 sponsorship you receive: 

  • Listing in conference program with recognition of sponsorship level
  • Onsite signage during your event