This is a Temporary, Full-time position.Category: Management
The Executive Director works closely with the Operations Manager and the organizational employees to ensure that the primary duties and responsibilities of the position are fulfilled.
Participates with the Board of Directors in developing a vision and strategic plan to guide the organization
Identifies, assesses, and informs the Board of Directors of internal and external issues that affect the organization
Acts as a professional advisor to the Board of Directors on all aspects of the organization's activities
Fosters effective team work between the Board and the Executive Director and between the Executive Director and staff
Acts as a spokesperson for the organization
Conducts official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate
Represents the organization at community activities to enhance the organization's community profile
Operational planning and management
In conjunction with the Operational Manager, develops an operational and marketing plan which incorporates goals and objectives that work towards the strategic direction of the organization
Ensures that the operation of the organization meets the expectations of its clients, Board and Funders
Both directly, and indirectly through the Operations Manager and supervisors, oversees the efficient and effective day-to-day operations of the organization
Drafts policies for the approval of the Board as appropriate and prepares procedures to implement the organizational policies; reviews existing policies on an annual basis and recommend changes to the Board as appropriate
Ensures that personnel, client, donor and volunteer files are securely stored and privacy/confidentiality is maintained
Provides support to the Board for meetings and attends all meetings as requested/required by the Board.
Program planning and management
In conjunction with the Operations Manager, oversees the planning, implementation and evaluation of the organization's programs and services and ensures that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the Board
Monitors the day-to-day delivery of the programs and services of the organization to maintain or improve quality
Oversees the planning, implementation, execution and evaluation of special projects
Human resources planning and management
In consultation with the Operations Manager, determines staffing requirements for organizational management and program delivery
Oversees the development and implementation of human resources policies, procedures and practices including the development of job descriptions for all staff
Acts as lead negotiator for bargaining with the Union and is the Cultural Centre’s designated contact for second step grievances.
Ensures that a positive, healthy and safe work environment is established in accordance with all appropriate legislation and regulations
Recruits, interviews and selects staff under their direction that have the right technical and personal abilities to help further the organization's mission
Ensures that staff under their direction receives an orientation to the organization and that appropriate training is provided
Implements a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review
Coaches and mentors staff as appropriate to improve performance
Disciplines staff under their direction as necessary using appropriate techniques; releases staff when necessary using appropriate procedures
Financial planning and management
Works with the Operations Manager and the Board (Treasurer and Finance Committee) to prepare a comprehensive budget
Works with the Operations Manager and the Board to secure adequate funding for the operation of the organization through a variety of methods
Researches funding sources, oversees the development of fund raising plans and writes funding proposals to increase the funds of the organization
Participates in fundraising activities as appropriate
Approves expenditures within the authority delegated by the Board
Develops and maintains the accounting systems and controls ensuring that sound bookkeeping and accounting procedures are followed.
Administers the funds of the organization according to the approved budget and monitors the cash flow of the organization
Prepares the payroll for the organization; ensures accounts payable and accounts receivable functions and other accounting processes are completed either directly or indirectly.
Provides the Board with comprehensive, regular reports on the revenues and expenditure of the organization
Ensures that the organization complies with all legislation covering taxation and withholding payments ensuring all deadlines are met
Communicates with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
Establishes good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization
Identifies and evaluates the risks to the organization's people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks
Ensures that the Board of Directors and the organization carries appropriate and adequate insurance coverage
Ensures that the Board and staff understand the terms, conditions and limitations of the insurance coverage
University degree in a related field (preferred)
Knowledge, skills and abilities
Knowledge of leadership and management principles as they relate to non-profit/ voluntary organizations
Knowledge of all federal and provincial legislation applicable to voluntary sector organizations including: employment standards, human rights, occupational health and safety, charities, taxation, CPP, EI, health coverage etc…
Knowledge of current community challenges and opportunities relating to the mission of the organization
Demonstrated knowledge of human resources management
Sound knowledge of financial management
Knowledge of project management
Proficiency in the use of computers for word processing, financial management, email, internet and social media
The Executive Director should demonstrate competence in some or all of the following:
Adaptability: Demonstrates a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
Behaves Ethically: Understands ethical behaviour and business practices, and ensures that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
Builds Relationships: Establishes and maintains positive working relationships with others, both internally and externally, to achieve the goals of the organization.
Communicates Effectively: Speaks, listens and writes in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
Focuses on Client Needs: Anticipates, understands, and responds to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
Fosters Teamwork: Works cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
Leads: Positively influences others to achieve results that are in the best interest of the organization.
Makes Decisions: Assesses situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
Organizes: Sets priorities, develops a work schedule, monitors progress towards goals, and tracks details, data, information and activities
Planning: Determines strategies to move the organization forward, sets goals, creates and implements actions plans, and evaluates the process and results.
Problem Solving: Assesses problem situations to identify causes, gathers and processes relevant information, generates possible solutions, and makes recommendations and/or resolve the problem.
Thinks Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organization.
5 or more years of experience in a voluntary sector organization
Executive Directors usually work in an office environment, but the mission of the organization may sometimes take them to non standard workplaces.
Executive Directors work a standard work week, but additionally will often work evening, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.
Salary: Dependant upon qualifications
Karen Mason-Bennett, Board Chair
The North Peace Cultural Society (NPCS) is a non-profit organization tasked with overseeing the operation of the North Peace Cultural Centre (NPCC) on behalf of the City of Fort St John. As stated in the Fort St John Community Plan, the City of Fort St. John has a social contract with the residents of the region to “create a thriving arts, culture and entertainment experience through facilities, programs, partnerships and resources” and “encourage arts and culture development through improving access to cultural space and facilities.” The North Peace Cultural Society is firmly committed to supporting the City in this goal by providing quality, affordable performance and display space for local and non-local artists, innovative community programming and actively fostering community partnerships designed to further arts and culture within the community.