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Job Description / Duties

IATSE Local 411 is a not-for-profit union currently seeking to fill a full-time office assistant/members services position.

Responsibilities include but are not limited to:

• Telephone and in-person reception
• Recording and relaying information
• Providing general information to members, industry professionals and the general public
• Develop and maintain filing systems that promote efficiency and information access
• Order office supplies and maintain inventory
• Typing and proofreading correspondence, forms and other documents
• Maintaining and preparing reports from manual or electronic files, inventories, mailing lists and databases
• Photocopying and collating documents for distribution, mailing and filing, faxing
• Print and mail out membership dues invoices
• Data entry, spreadsheet related work, creation of forms, internet research
• Process incoming and outgoing mail/courier shipments
• Maintain members’ digital database
• Cash/cheque handling & operation of Point of Sale machine
• Update and maintain company's social media outlets
• Assist with planning and implementation of meetings, events, training sessions, seminars and conference calls
• Coordinate automated group voice and text message broadcasts as required
• Ensure office equipment is properly maintained and serviced
• Maintain neat and tidy office environment

Qualifications / Required Skills

• Post-secondary education. Office administration certificate an asset*
• Worker Occupational Health and Safety Awareness certificate
• WHMIS 2015 certification.
• Minimum 2 years experience as a receptionist/administrative assistant
• Proficiency in Microsoft Word, Excel and Outlook. Experience with Microsoft Access an asset*
• Internet skills including use of emails, group messaging, data collection and social media
• Numeracy and literacy skills
• Must have strong time management ability

Additional Information

• Ability to work in a computer network environment
• Able to multitask and prioritize
• Able to work as a team member in a fast-past environment
• Must be detailed oriented and possess strong follow through capabilities in regards to various tasks and issues
• Must possess strong organizational and filing abilities
• Must be self-directed and be able to complete tasks with limited supervision
• Ability to maintain staff and member's confidentiality
• Strong ability to problem solve
• A commitment to positive team dynamics and growth and work with a variety of clients and stakeholders
• Strong oral and written communication skills (English)
• A professional, helpful demeanor both on the phone and in person
• Excellent customer service skills
• Positive attitude/self motivator

Salary: $30 - 40K

Contact Information

• Please send a resume, cover letter and letters of reference via email to:  
• No phone calls please. Applications will only be accepted via email
• Only those selected for an interview will be contacted.
• More Information about IATSE Local 411 can be found at www.iatse411.ca

Employer Profile

Local 411 is an affiliate of the International Alliance of Theatrical Stage Employees, which represents over 110,000 members employed in motion pictures, legitimate theatre and trade shows across North America. Local 411 works in tandem with all the other Unions, Guilds and Associations in the Toronto area and has jurisdiction for its members across the province of Ontario. We have dedicated professional members who have a broad range of skills and experience working on everything from documentaries to Oscar winning feature films. Our members form the backbone of every production, on set and in the office, working through all phases of production, prep to post.