Job Description / Duties

PRODUCTION (including but not be limited to):
* Provide support to the Production Managers with logistical, technical and administrative tasks:
<span class="Apple-tab-span" style="white-space:pre"> </span>- document typing mailing, printing, faxing, and emailing
<span class="Apple-tab-span" style="white-space:pre"> </span>- prepare deliveries and arrange couriers
<span class="Apple-tab-span" style="white-space:pre"> </span>- prepare maps and plan routes to and from events
<span class="Apple-tab-span" style="white-space:pre"> </span>- schedule and book travel and accommodation
<span class="Apple-tab-span" style="white-space:pre"> </span>- purchase and prepare materials for event
<span class="Apple-tab-span" style="white-space:pre"> </span>- floor plans photocopies
<span class="Apple-tab-span" style="white-space:pre"> </span>- décor elements
<span class="Apple-tab-span" style="white-space:pre"> </span>-  soft goods
<span class="Apple-tab-span" style="white-space:pre"> </span>- event on-site assistance
<span class="Apple-tab-span" style="white-space:pre"> </span>- research
<span class="Apple-tab-span" style="white-space:pre"> </span>- prepare and edit event notes
<span class="Apple-tab-span" style="white-space:pre"> </span>- prepare and archive show binders
<span class="Apple-tab-span" style="white-space:pre"> </span>- receive, sort and distribute return production notes and labour sign sheets
<span class="Apple-tab-span" style="white-space:pre"> </span>- track and retrieve lost gear
* Updating and maintaining event details in Hire Track rental system including: creating place holders and adjusting crew times, equipment lists and transportation schedules
* Maintaining production schedules including: tracking deadlines and completion times
* Attending and recording Production Meeting minutes
* Assist with the tracking and management of Production Managers schedules and ensure that the Director of Production is copied on all scheduling details
* Other production reports as may be required

EVENT MANAGEMENT:
* Assist in the Pre planning w/ equipment manager, crew manager and sales including advance site visits
* Customer/client service and support
* Post event follow up with techs, equipment manager, crew manager and sales
* Show report post event and quality control:
* Follow up with technicians (good, bad, challenges, issues, hours)
* Equipment manager (good, bad, challenges, issues)
* Crew manager (good, bad, challenges, issues, hours)
* Sales (good, bad, challenges, issues, hours, costs)

MEDIA COORDINATION
* Schedule the MediaLab resources as required
* Schedule and assign the MediaLab personnel as required
* Receive, catalogue and archive returning production media
* Capture returning production media on MediaLab computers
* Maintaining and filing production media, video, DVDs, presentation files, audio files and images
* Coordinate videotaping sessions
* Assist with logistical, technical and administrative tasks in video productions
* Maintaining all content production related records including the following; edit sheets, signed and returned quotes and content production schedules
* Capture, sort and manage the database for event photos

ADMINISTRATION (including but not be limited to):
* Providing general assistance to the operations, equipment and warehouse coordinators as necessary including:

FINANCE
* Manage and file production Purchase Orders
* Track and consolidate production invoices from contractors/suppliers against existing P.O’s.
* Advise Production Department on outstanding supplier invoices
* Assist in the preparation of invoices

Qualifications / Required Skills

* Proficient in Microsoft Office Suite and Internet
* Strong organizational and multi tasking abilities to be able to support the needs of a fast paced work place
* Video production and post production knowledge
* Strong verbal and written communication skills
* Strong teamwork and interpersonal skills
* Ability to work independently and resolve minor problems with minimal supervision
* Willingness and ability to take initiative on projects and tasks
* Confidence in fulfilling duties and while interacting with co-workers
* An open, flexible and calm nature allowing for stress free management of last minute changes, often under very stressful circumstances

Additional Information

No phone calls please. Please submit your resume electronically to the email address provided below.

Salary: Commensurate

Contact Information

Kyle Brooks
Director of Production
kbrooks@mediaco.ca

Employer Profile

Mediaco is Canada's most innovative national events staging, audio visual production and equipment rentals company. We are known for solutions that raise industry standards for audience experience.

Innovative multimedia approaches to technically challenging conferences, media events, AGMs and special events have earned us the trust of many clients. Located in Toronto, Ottawa, Edmonton, Calgary and Vancouver.