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Job Board/Babillard d'emplois > Production Coordinator - Roy Thomson Hall Massey Hall

Production Coordinator - Roy Thomson Hall Massey Hall

This is a Permanent, Full-time position.

Category: Other
Location: Toronto, Ontario
Position: Production Coordinator
Deadline: March 20, 2012
Posted: March 1, 2012

Job Description / Duties


Are you the next great Production Coordinator we are looking for?

At Massey Hall and Roy Thomson Hall we are always looking for people who want an opportunity to grow, work well in a team environment and take initiative. If this sounds like you, please contact us.

The Corporation of Massey Hall and Roy Thomson Hall is a registered charitable not-for-profit organization operating two of Canada’s premier concert halls. The Corporation was established in 1983 to manage both Massey Hall and Roy Thomson Hall. Founded on the legacy of Massey Hall’s central role in the vitality of Toronto’s cultural life, the present Corporation’s mission is to present a diverse schedule of Canadian and international performing artists of the highest quality from classical and jazz to lectures, world music and dance, and rock. Over 400 artistic productions are produced, marketed, and staged at the Halls every year. In addition to events at these two Halls, we also present concert events at other venues in the city and operate as box office for the Glenn Gould Studio events, all of which are represented on our website. Roy Thomson Hall is home to the Toronto Symphony Orchestra and the gala screenings of the Toronto International Film Festival as well as being the venue of choice for numerous corporate and private functions.

This position is primarily responsible for providing support to the Production Manager in the planning and coordinating the production and technical requirements at Massey Hall and Roy Thomson Hall for risk presentations and rental clients. This position requires knowledge of the arts and entertainment industry, and experience with event coordination within different venues. Auto CAD and basic design skills are considered an asset.

Responsibilities include, but are not limited to the following:


Shows and Events
• Interpret production and technical riders and prepare production estimates.
• Advance and supervise all lobby events.
• Advance and supervise auditorium events as required. Regular events for the Production Coordinator include Unique Lives and Experiences speaker series, Royal Canadian Military Institute, Independent Schools Music Festival, Call to the Bar, and other events as the schedule demands.
• Schedule Stage Managers for auditorium events as required.
• Complete show and event settlements.
• Book and coordinate piano and organ tunings at Roy Thomson Hall.
• Act as the building Production liaison for the Toronto Symphony Orchestra.
• Advance all production details for Toronto Symphony Orchestra/Toronto Symphony Special Receptions.
• Complete monthly labour and equipment rental settlement for the Toronto Symphony Orchestra.

Production Department Administration
• Reconcile petty cash monthly
• Reconcile and file weekly production payroll
• Order all parts and supplies for the department
• Order and supervise the installation of all communication lines that are requested by clients (phone, internet, ISDN)
• Coordinate all client internet requests
• Create CAD drawings to advance events as required
• Provide support and backup to Production Manager at Massey Hall, as required.


• Post-secondary education with previous experience working in an office and/or administrative role in the entertainment industry.
• 3-5 years demonstrated experience in coordinating production and stage management.
• Previous experience in a unionized environment and ability to interpret collective agreements and resolving issues in a cooperative environment.
• Results oriented and proactive, with the ability to multitask, prioritize and work independently.
• Adaptability and flexibility are required to work in both diverse venues.
• Excellent communication, presentation, interpersonal and relationship building skills.
• A positive can-do attitude and customer focused approach to deal with challenging situations with integrity and sincerity.
• Computer proficiency in Word, Excel, PowerPoint and Outlook.
• Flexibility to work evenings and weekends as required.
• Knowledge of AutoCAD is considered an asset.

Application Deadline: March 14, 2012

Please forward your resume and cover letter by fax or email to:

Human Resources Manager,
The Corporation of Massey Hall and Roy Thomson Hall
60 Simcoe St. Toronto, ON M5J 2H5
Fax:416 593-4224

We thank all applicants for their interest in this position, however only candidates selected for an interview will be contacted. No phone calls, no agencies please.

Qualifications / Required Skills


Additional Information



Contact Information

Human Resources Manager,
The Corporation of Massey Hall and Roy Thomson Hall
60 Simcoe St. Toronto, ON M5J 2H5

Employer Profile

The Corporation of Massey Hall and Roy Thomson Hall is a private, charitable, non-profit organization, dedicated to excellence in the performing arts and customer service.

The organization cites its beginnings from the gift of Hart Massey to the citizens of Toronto with the opening of Massey Hall in June 1894. The current structure was founded in our incorporating act of 1983, following the opening of the "New Massey Hall" in September 1982. The new concert hall was named Roy Thomson Hall, in recognition of the largest private donation (of the time) by the Thomson Family of Toronto. The gift was in memory of Roy Thomson, Lord Thomson of Fleet. Roy Thomson Hall is home to the Toronto Symphony Orchestra and the Toronto Mendelssohn Choir and has been chosen by the Toronto International Film Festival for Gala screening events.

Our organization is run by a management team headed by our CEO and is governed by a Board of Governors. We have both full-time and part-time positions at both concert halls, which are located in downtown Toronto.

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