This is a Seasonal, Part-time position.Category: Production
Job Title: Head of Props
Reporting to: Technical Director
Location: Calgary, Alberta
Type of Position: Seasonal Contract
(January 27th, 2020 – May 2020)
Direct Reports: Supervision of casual IATSE labour both locally and on tour.
Purpose: Reporting to the Technical Director, the incumbent is responsible for the maintenance and installation of company dance floor and props in performance venues and assisting the Head Carpenter as required. The incumbent ensures good relationships with a variety of interest groups, including casual labour, IATSE locals and personnel, the performing arts industry and the community at large.
1. Leadership and Mentorship
Communicates our mission and values to all stakeholders.
Provides for a comfortable and safe place to work.
Motivates and develops direct reports.
Contributes to good inter-departmental communication and interpersonal relations.
2. Build and preparation for new creations and re-mounts/rentals.
Maintaining a build schedule based on the budget provided by the Director of Production.
Construction, maintenance and pre-tour maintenance of all theatrical equipment, properties, scenic elements and cratage when required by the Technical Director;
Installation of dance floors and the distribution and installation of props in all venues locally and on tour;
Sweeping and mopping of the dance floors and stage when required;
Organization and delegation of all work in the props department in each performance venue;
Assist in the loading of the trailer prior to a tour and the unloading following the tour;
Supervise and assist at load-ins and load-outs in performance venues;
Assist in the unloading and loading of the trailer at performance venues;
Attend to supervise and assist the property department at all technical rehearsals, cueing sessions and performances;
Assist the Head Carpenter as and when required; and
Such other lawful and reasonable duties and responsibilities as may be assigned.
Design breakdowns for new builds including build hours/piece.
Compiling all new design information including materials used, vendors and material pricing.
Acting as the liaison between the TD and the casual props crew.
Determining if any supplemental pieces are required to fulfill the shows props requirements.
Managing the rebuild/maintenance requirements for the Nutcracker on a yearly basis as determined by the age and functionality of the props pieces.
Acting as the buyer for the department and gathering supplies as needed.
3. Expense tracking, budget management and reporting.
Tracking all expenses for the department including invoices and visa statements.
Entering all expenses weekly into a shared expense tracking worksheet that is directly monitored by the TD and Director of Production.
The TD will provide comprehensive maintenance budgets per year that the Head of Props will be responsible for breaking down and managing.
Responsible for assigned budget codes as determined by the Director of Production.
Submitting all props crew timesheets to the TD every week as determined by the payroll schedule.
Tracking all labour expenses in the shared expense tracking worksheet.
Responsible for the general organization of information contained within the props department.
Managing all digital and hard copy files. Digital archives are required after a production.
Maintain the company props inventory as a whole at the company warehouse location and in the venue.
Assist in implementation of company inventory database upgrade at warehouse.
Sound interpersonal, team building skills, and a positive attitude.
Strong leadership skills.
2 years minimum prop building experience that may include but not limited to theatre and film production.
2 years minimum prop shop management experience preferred.
A post secondary education in props construction is of benefit, but not required.
Strong understanding of the props design process.
Must have good working knowledge of Microsoft Office Suite.
Budget management skills an asset but not required.
Must have a valid drivers license.
Must be a full member of IATSE 212, or have sister status with IATSE 212 if from an outside local. Must be Pink Card eligible.
Working Conditions / physical requirements
The schedule for prep in the warehouse is Monday to Friday 9:00am to 5:30pm and is outlined in the production schedule for days of work required.
The Head of Props will be required to travel with the company primarily between September and May (including December, no exceptions) or as outlined in the production schedule.
While performing the duties of this job, the employee is regularly required to stand, walk, use hands, and speak and hear. The employee must lift and/or move up to 50 pounds.
Must have and be prepared to use his or her own personal vehicle for occasional company business, and will be reimbursed for such use on a per kilometer basis.
A demonstrable ability to handle a deadline oriented, fast paced environment.
The Head of Props is expected to be punctual, personable and work well with others. This position requires strong organizational, leadership and problem solving skills and a self motivated attitude towards the work.
Primarily (but not limited to) working at the Alberta Ballet Warehouse for prep and the Southern and Northern Alberta Jubilee Auditoriums during performance weeks.
Ensure working relationships with the Ballet Master/Mistress, Artistic Director, Associate Artistic Director, Production Department, Stage Management and Wardrobe as well as with representatives of the School of Alberta Ballet.
Ensure working collaboration with Alberta Ballet administrative staff.
Foster good relations and communication with a variety of interest groups, these include suppliers, IATSE locals, the performing arts industry and the community at large.
Act at all times in the best interest of Alberta Ballet in promoting its artistic objectives
The position of Head of Props is subject to the rates, terms and conditions as outlined in the IATSE White Contract dated July 1, 2017- June 30, 2020 and IATSE Canadian Pink Contract dated January 1, 2019- December 31, 2021. This position is included as Alberta Ballet Regular Crew. The Head of Props position is subject to any and all Alberta Ballet company policies and procedures. All overtime must be pre-approved by the Director of Production and must be provided in writing.
Alberta Ballet company is one of Canada's premier dance companies committed to an artistic vision of powerfully exciting dance.