What's New > Requests for Proposals | Safe Stages
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MAY 2025 - Requests for Proposals (RFPs) | Safe Stages
The Safe Stages committee (formed by CITT Alberta) has developed the following requests for proposals seeking help with the web development and mental health writing for Safe Stages. Submission Deadline: July 15, 2025
Development of Additional Chapters for Safe Stages
Download RFP in PDF HERE
Issued by: Canadian Institute for Theatre Technology – Alberta (CITT Alberta)
Submission Deadline: July 15, 2025
1. Introduction
CITT Alberta seeks qualified authors and subject matter experts to contribute to the expansion of the Safe Stages document, a resource focused on health and safety in live theatre environments. This expansion aims to introduce new chapters addressing mental health, psychological hazards, emotional hazards, quality of life improvements, and social hazards specifically affecting live entertainment technicians and theatre professionals.
2. Scope of Work
We are seeking proposals from individuals or teams with expertise in workplace mental health, psychosocial safety, and the unique challenges of the live entertainment industry. The selected author(s) will be responsible for:
• Writing one to three new chapters on topics related to mental health and well- being in live theatre work environments. Similar in length and depth to existing Safe Stages chapters.
• Final format will be similar to a Wiki style information site with short articles and sections that interlink to relevant sections within the overall site.
• Conducting a review of existing chapters to integrate relevant mental health and quality of life considerations.
• Consulting with the general health and safety advisor to align new content with overall safety protocols.
• Providing basic editing and proofing of written materials to ensure clarity, accuracy, and professional presentation.
• Citing relevant references and sources for the new material.
3. Key Topics to Address
The additional chapters should focus on, but are not limited to:
• Identifying psychological hazards in live entertainment workplaces (e.g., stress, burnout, toxic environments).
• Addressing mental health challenges for theatre technicians and production staff.
• Strategies for emotional well-being and quality of life improvements in high-
pressure performance environments.
• Recognizing and mitigating social hazards, including harassment, discrimination, and workplace culture concerns.
• Best practices for fostering a mentally healthy and inclusive workplace in live entertainment. How to create a code of conduct as an example.
• Fatigue Management strategies for both the gig worker and the organization
• Options for General Illness Mitigation when the “show must go on”
• Providing some context for Liability of the above topics for both workers and employers.
4. Qualifications & Experience
Ideal candidates will have:
• Expertise in mental health and psychological safety in workplace settings.
• A strong understanding of the live theatre industry, including production environments and working conditions.
• Experience in technical writing, research, and editing within health and safety contexts.
• Familiarity with Occupational Health & Safety (OH&S) regulations and best practices in performing arts settings.
5. Deliverables & Timeline
• Draft chapters due: Three months from award of project (Dec 2025)
• Feedback and revision process: 4 months after draft chapters due (Jan 2026-April 2026)
• Final chapters completed: Three months from completion of Feedback (April 2026-July 2026)
• All timelines subject to change and mutually agreeable deadlines
6. Submission Requirements
Interested applicants should submit a proposal including:
• A cover letter outlining relevant experience and approach to the project.
• A resume or CV highlighting qualifications related to mental health, workplace
safety, and/or live theatre.
• A writing sample (preferably related to workplace safety, mental health, or live theatre).
• A proposed work plan and budget estimate for completing the chapters and related tasks.
7. Compensation
• Compensation will be provided at a flat rate with payments at milestone achievements. (Signing, Draft Completion, Final Completion)
• Additional compensation may be available for additional editing and review work.
8. Submission Instructions
This RFP may be updated or cancelled at any time. It is suggested that interested parties indicate their interest in submitting a proposal to the contacts below to be appraised of any future changes. CITT Alberta is under no obligation to select a proponent based on this RFP. Please submit your proposal via email to Eugene Carnegie at citt@safestages.com by July 15, 2025.
For any inquiries or further details, contact Eugene Carnegie at 780-791-4953 or citt@safestages.com. We appreciate your interest and look forward to your proposals!
Development of an Online Reference for Safe Stages
Download RFP in PDF HERE
Issued by: Canadian Institute for Theatre Technology – Alberta (CITT Alberta)
Submission Deadline: July 15, 2025
1. Introduction
CITT Alberta seeks qualified web developers to design and implement an online reference platform for the Safe Stages document, including its newly developed chapters. The goal is to create an interactive, user-friendly, and easily maintainable online resource similar to a Wiki page that provides structured access to the health and safety guidelines for live theatre professionals.
2. Scope of Work
The selected proponent will be responsible for:
• Designing and developing a web-based Wiki-style information platform for Safe
Stages. Current format is comprised of:
o Two parts – Health and Safety in Theatre and Best Practices
o 12 chapters of various lengths
o Approximately 200 pages
o Anticipate adding 1-3 chapters with 10-30 additional pages
o Example resources that could be downloaded by users and updated by administrators
o Some existing images and diagrams to be included. Ability to add new may be required
• Structuring existing content into shorter articles focused on specific topics, breaking down the full document into easily digestible sections.
• Establishing internal linking between related topics to help readers navigate seamlessly.
• Implementing a structured reading flow that mimics the book’s natural progression.
• Creating alternate navigation pathways based on specific job tasks (e.g., rigging, lighting, stage management).
• Providing a print-friendly version of the complete Safe Stages document, maintaining accessibility for offline use.
• Enabling a feedback system for users to submit comments, suggestions, or corrections on individual articles.
• Implementing a feedback tracking and response mechanism for administrators to review and respond to user submissions.
• Ensuring easy content management, allowing designated users to update or add articles without extensive programming technical knowledge.
• Optimizing for accessibility, mobile compatibility, and searchability to ensure a user-friendly experience.
• Provide a method for analyzing website traffic through a simple dashboard like interface and export capabilities.
3. Technical Requirements
The platform should meet the following requirements:
• Built using a stable and widely supported content management system (CMS) (e.g., MediaWiki, WordPress with Wiki plugins, or a custom CMS if justified).
• Support for multi-user roles, allowing editors and administrators to manage content.
• Version control and history tracking, enabling the review of past edits and updates.
• A search function with keyword tagging for efficient information retrieval.
• SEO best practices to ensure visibility and discoverability through search engines.
• Secure user authentication and permissions for content moderation and editing.
• Scalability and maintainability, ensuring future growth and modifications.
4. Qualifications & Experience
Ideal candidates will have:
• Proven experience in Wiki-style website development or similar structured information sites. Please provide examples of work.
• Expertise in web design, user experience, and accessibility standards.
• Strong knowledge of content structuring for technical or educational resources.
• Experience integrating user feedback and content management tools.
• Familiarity with best practices in online documentation and digital safety guidelines.
• Familiarity with theatrical practices, particularly technician skills, is an asset.
5. Deliverables & Timeline
• Wireframe and design concepts: After first draft of updates, expected March 2026
• Beta version for review: after final draft of updates, expected September 2026
• Final version launch: 4 months following Beta version, expected January 2027
• Training for content managers: shortly after completion, expected February 2027
• All timelines subject to change and mutually agreeable deadlines
6. Submission Requirements
Interested applicants should submit a proposal including:
• A cover letter detailing relevant experience and approach to the project.
• A portfolio of past web development projects, particularly Wiki-style sites or structured content platforms.
• A proposed work plan and timeline, outlining key milestones and deliverables.
• A budget estimate, including costs for initial development, potential hosting, and
ongoing maintenance.
• Technical recommendations, including preferred CMS, hosting, and security considerations.
7. Compensation
• Compensation will be negotiated based on scope and complexity.
• A flat rate to be negotiated with payments at milestone achievements. (Signing, Beta
completion, Completion)
• Additional costs for hosting, maintenance, and future updates should be outlined.
8. Submission Instructions
This RFP may be updated or cancelled at any time. It is suggested that interested parties indicate their interest in submitting a proposal to the contacts below to be appraised of any future changes. CITT Alberta is under no obligation to select a proponent based on this RFP. Please submit your proposal via email to Eugene Carnegie citt@safestages.com by July 15, 2025.
For inquiries, contact Eugene Carnegie at 780-791-4953 or citt@safestages.com.