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Job Board/Babillard d'emplois > Event Production Coordinator - Toronto International Film Festival

Event Production Coordinator - Toronto International Film Festival

This is a Temporary, Full-time position.

Category: Production
Province: Toronto, Ontario
Position: Event Production Coordinator
Deadline: June 21, 2018
Posted: June 14, 2018

Job Description / Duties

RESPONSIBILITIES:
Shall include but not be limited to:
Coordinate all aspects of production for events as assigned, including programme/itinerary, audiovisual/technical requirements, front of house, catering, facility/custodial/security services.
Coordinate on-site production set up and close out of events as required.
Serve as a hub of information and communication for internal and external event information, collection, and dissemination for TIFF Bell Lightbox internally programmed, 3rd party, and festival-related events.
Liaising with relevant departments as pertains to Event Production processes and procedures.
Fostering and maintaining good client, partner and venue relationships throughout planning and execution of events.
Related administrative tasks, including administering purchase order requests, filing regular event reports, and working collaboratively with the Event Partnerships department to ensure timely and accurate processing of estimates, and invoices.
Provide event reports and analysis to the appropriate management member.
Other related duties as assigned.

Qualifications / Required Skills

MINIMUM REQUIREMENTS:
University degree, college diploma or equivalent work experience
Minimum 2 years experience in the area of event planning and event production
Event Experience in cultural events, corporate events, festivals and hospitality a major asset
Well developed verbal and written communication skills
Strong project and people management skills
Dynamic and outgoing personality with sound judgment, tact and discretion
Well developed administrative and organizational skills with the ability to prioritize and manage concurrent duties
Professional manner and “can-do” attitude, with ability to think on your feet and adapt quickly to change
Excellent attention to detail, budgets, timelines, and objectives
Knowledge of Microsoft Office, Google Products and database software an asset.
Creativity to develop innovative solutions; knowledge of special events trends within the cultural sector
Ability to both work independently and in a team environment as well as the ability to both take and give direction effectively
Understanding and commitment to superior client servicing
Well developed interpersonal and public relations skills to interface with senior corporate personnel, TIFF staff, volunteers, and other internal and external stakeholders
Ability to work and respond well in fast-paced and high pressure environments
Adaptable to flexible work schedule including some evenings and weekends

Salary: annual wage $39,057-$54,017

Contact Information

HOW TO SUBMIT & APPLICATION DEADLINE:
Please submit cover letter, resumé and the names and phone numbers of 3 references as one (1) PDF or Word document, by 5pm on Thursday, June 21st, 2018.
All applications must be submitted online through the posting found on our website tiff.net/careers.
Please note in your cover letter where you saw this job posting.

CLOSING:
We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. No telephone or walk-in inquiries please. All applications are considered confidential.

TIFF is an equal opportunity employer and is committed to providing accommodations in our hiring process for people with disabilities. If you require an accommodation, please inform us in advance and we will work with you to meet your needs.

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